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    University of the Sciences in Philadelphia
   
 
  Nov 19, 2017
 
 
    
2017-2018 University Catalog

Grades


Click on a link to be taken to the entry below.

 

 


Students in graduate degree programs (MS, MBA, MPH, PhD), as well as graduate-level certificate programs, should refer to their academic department’s handbook which contains information relevant to the discipline or profession.

Grades

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The following grading system is used to indicate the quality of academic performance at University of the Sciences:

  A- to A+   Excellent
  B- to B+   Good
  C to C+   Fair or satisfactory
  D- to C-   Unsatisfactory, but passing
  F   Failure
The quality point values assigned to these letter grades are:
     A and A+      4.00 points
  A-   3.70 points
  B+   3.30 points
  B   3.00 points
  B-   2.70 points
  C+   2.30 points
  C   2.00 points
  C-   1.70 points
  D+   1.30 points
  D   1.00 point
  D-   0.70 point
  F   0.00 point
Other grading indicators:
  AU   Audit
  I   Incomplete (see Incomplete Policy, below)
  P   Pass (Pass/Fail courses)
  W   Withdrawal
  PRG   Progress (see explanation below)
  S   Satisfactory
  U   Unsatisfactory

For courses taken on a pass/fail basis, the final course grade will be either “P” (for Pass, which has no point value and is not included in the calculation of a grade point average) or “F” (for Failure, which has a value of “0.00” but is included in the calculation of the grade point average).

 

Grade Point Average

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A semester grade point average (GPA) is computed at the conclusion of each academic semester. Course grades are assigned quality point values. Grades of “F” (in a pass/fail course) are considered equivalent to a failing grade of “F” (0.00) and are included in the calculation of the GPA. Grades of “W,” “I,” “AU,” “P,” “S,” “U,” and “PRG” are not included in the calculation of a GPA.

The following illustrates how a semester GPA is computed:

Note: For each course, the quality point value is multiplied by the number of course credits to obtain the course quality points.

    Course
Grade
  Quality
Point
Values
  Course
Credit
  Course
Quality
Points
XX001      C+      2.30 x      5 =     

11.50

XX002   B   3.00 x   3 =  

9.00

XX003   W   0.00 x   3 =  

0.00

XX004   B-   2.70 x   3 =  

8.10

XX005   A   4.00 x   4 =  

16.00

Total           18 - 3 (W) = 15

44.60

The semester GPA is calculated by dividing the total number of course quality points by the total number of course credits and rounded to two decimal points. In this, as noted above, , the 3 credits for XX003 are not counted because of the “W” grade; therefore the calculation is 44.60/15 = 2.97.

The cumulative GPA (the average of grades from two or more semesters) equals the sum of the course quality points of all grades received at the University divided by the total number of course credits for courses receiving quality points. 

Incomplete Policy

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All course requirements must be completed prior to the end of the semester.

Students not fulfilling course requirements at the completion of the semester due to extenuating circumstances may be assigned an “Incomplete” or “I” designation on their transcript by the instructor. The instructor is required to replace this “Incomplete” designation with a final grade as soon as possible but no later than 42 calendar days from the end of the semester or the end of the drop/add period of the next semester, whichever comes first. If the instructor has not entered a final grade within the prescribed time limit, the Registrar will automatically enter a grade of “F” and inform the instructor and student. Extensions beyond 42 calendar days may be granted by the course instructor in consultation with the student’s college Dean in exceptional cases. 

Students will sign an “Incomplete” contract for each course for which an extension is approved. The instructor will determine what the student must do (e.g., take one or more examinations, perform laboratory work, turn in reports, turn in notebooks, perform library assignments) in order to meet contract requirements. Information regarding requirements to complete the course will be supplied to the student directly by the instructor. The student is responsible for completing the work in the time allotted.

When an “Incomplete” grade is converted to a letter grade, the GPA is recalculated retroactive to the end of the semester in which the course was originally taken. University/program academic policies and procedures governing probations, dismissal, etc., apply to GPA changes resulting from conversions of “Incomplete” grades. For example, should a converted “Incomplete” result in a GPA warranting dismissal from the University/program, the student’s dismissal would be effective retroactive to the end of the semester in which the course was originally taken.

It is the student’s responsibility to estimate and calculate the results of a converted “Incomplete” on the retroactive GPA. Should the dismissed student be registered for, and/or attending classes, taking exams, etc., in the semester or summer session subsequent to the semester in which the “Incomplete” was assigned, the courses for the subsequent session will be deleted from the student’s record. No academic credit will be granted for the courses; refunds will be made according to the tuition refund schedule.

No Grade Submitted

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Faculty may assign an “Incomplete” grade for incomplete coursework or if they are not able to evaluate a student. There is no grade of “NG.” If the faculty member leaves the student’s grade blank or submits a grade of “NG,” the Registrar will enter a grade of “I” for “Incomplete” and the rules governing “Incomplete” grades apply. 

Effective: Fall 2009

Progress Grade Designation (“PRG”)

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Occasionally, a professional orientation or clinical experience course will need to span two semesters, and grading for both portions will be determined at the end of the second portion of the course.  Prior approval as noted below is required. Courses are approved for the Progress “PRG” grade designation by the Faculty Senate Academic Affairs Curriculum Subcommittee.

Students receiving a grade of “PRG” in a pass/fail graded professional orientation or clinical experience course must complete all coursework prior to the end of the 15-week semester following the end of the semester where the “PRG” grade was assigned, or the course grade will convert to an F. When a “PRG” grade is converted to pass or fail, the GPA is recalculated retroactive to the end of the semester in which the course was originally taken. University or program academic policies and procedures governing probations, dismissal, etc., apply to GPA changes resulting from conversions of “PRG” grades. For example, should a converted “PRG” result in a GPA warranting dismissal from the University or program, the student’s dismissal would be effective retroactive to the end of the semester in which the course was originally taken. It is the student’s responsibility to estimate and calculate the results of a converted “PRG” on the retroactive GPA. Should the dismissed student be registered for, and/or attending classes, taking exams, etc., in the semester or summer session subsequent to the semester in which the “PRG” was assigned, the courses for the subsequent session will be deleted from the student’s record. No academic credit will be granted for the courses; refunds will be made according to the tuition refund schedule.

Grade Change Policy

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Course grade changes shall only be made by the instructor of record in the student information system currently employed by the University for up to six months after the end of the term in which the student was registered for the course. Changes in course grades originally assigned by an instructor who is no longer an employee of the University may be made by the chair of the department who has responsibility for teaching the course for up to six months after the end of the term in which the student was registered for the course. After six months, all grade changes must be approved by the instructor of record (if still employed by the University), and the chair and dean of the department and college that offers the course.

Students requesting changes in course grades must present to the instructor of record (or to the department chair if the instructor of record is no longer employed by the University) a copy of the course syllabus or other documents describing how final grades are determined, copies of all available graded materials, and a record of all communications between the student and the instructor regarding the course grade.

 

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Transcripts

Student transcripts are maintained by the Registrar’s Office and are covered by the Family Educational Rights and Privacy Act (FERPA) of 1974, as amended. Students may request that an official copy of their transcript be sent to a third party (e.g., another college/university or an employer); an unofficial copy may be requested for the student’s personal use. An official transcript carries an authorized signature as well as the seal of University of the Sciences.

All requests for transcripts must be made in writing and signed by the student. There is a charge for each official transcript ($6 as of 2004), which is subject to change. Unofficial transcripts are free to students. University of the Sciences does not release transcripts unless tuition, fees, and other obligations due the University have been satisfied.  More information regarding transcript requests is available on the University website at https://www.usciences.edu/academics/academic-resources/registrar/transcripts-enrollment-verification.html

When a course is repeated/replaced, both courses will appear on the transcript. Replaced Courses are marked with the asterisk (*) symbol indicating the higher of the two grades has been used in the calculation of the GPA . Repeated Courses are marked with a pound or hashtag (#) symbol indicating all grades are included in the calculation of the GPA.

Students may view their official course grades and GPA information for each semester online through WebAdvisor after faculty members have submitted grades for the semester. Grades are not mailed to students.