Apr 04, 2020  
2013-2014 Student Handbook 
    
2013-2014 Student Handbook [ARCHIVED CATALOG]

Academics


2013-14 Student Handbook

ACADEMICS – Program Information

ACADEMICS

GRADUATE STUDENTS

ENTRY-LEVEL PROGRAMS

Philadelphia College of Pharmacy
Misher College of Arts and Sciences
Samson College of Health Sciences
Mayes College of Healthcare Business and Policy 

MAJORS

Declaring a Major and the Undeclared Programs
Changing Majors 
Minors
Double Degrees and Double Majors
Completion of Degrees

CATALOG YEAR FOR DEGREE REQUIREMENTS 

REGISTRATION AND STUDENT RECORDS

Transfer Credit
Advanced Placement Program (AP)
International Baccalaureate (IB) Organization
College Level Examination Program (CLEP)
Partnership Institutions
Cooperative Program Articulation Agreements and General Education Requirements
Family Educational Rights and Privacy Act (FERPA)
Enrolling in Courses
Taking and Completing Courses

GRADES

Grading and Point System
Incomplete Policy
No Grade Submitted
Progress Grade Designation
Grade Point Average
Grade Change Policy 

ACADEMIC STANDARDS AND ACADEMIC PROGRESS

General Information
Academic Probation
Academic Improvement Policy
Student Comments and Complaints
Residency and Length of Time to Complete Program of Study
Satisfactory Academic Progress for Financial Aid
Dean’s List
Writing Proficiency Examination 

REQUIREMENTS FOR GRADUATION

Bachelor Degrees for Students in Professional Programs
Graduation Honors

SEPARATION FROM THE UNIVERSITY

Dropped from the Rolls
Leave of Absence
Involuntary Leave of Absence Policy
Bereavement Policy
Advised to Withdraw
Voluntary Withdrawals from the University
Administrative Withdrawal
Admission to an Academic Program after being Dropped from a Program
Readmission to the University
Readmission of Military Service Members
Fresh Start Readmission


ACADEMICS – Program Information

                  Title         Name Location  
ACADEMIC AFFAIRS      
Director of Education Abroad Programs James Yarrish WH-2100  
Director of Honors Program TBD EAST-210  
       
MISHER COLLEGE OF ARTS AND SCIENCES
Dean of Misher College of Arts and Sciences;
Director of Pre-Health Professions Program
Suzanne K. Murphy, PhD GH-212A  
Interim Associate Dean; Lecturer in Biology Kevin C. Wolbach, MS GH-212C  
Assistant Dean Leslie A. Bowman, AMLS LIB  
Director and Curator of Marvin Samson Center for the History of Pharmacy Michael Brody, MA GH-Museum  
Director of Bioinformatics Graduate Program Randy J. Zauhar, PhD STC-222  
Chair of Department of Biological Sciences Peter B. Berget, PhD STC-342  
Graduate Director of Cell Biology & Biotechnology John R. Porter, PhD STC-371  
Chair of Department of Chemistry & Biochemistry Vojislava Torbica-Pophristic, PhD GH-222A  
Assistant Chair of Department of Chemistry & Biochemistry Madhumati Mahalingam, PhD GH-147D  
Assistant Chair of Department of Chemistry & Biochemistry Catherine M. Bentzley, PhD GH-240  
Director of Biochemistry, Chemistry and Pharmacognosy Graduate Program James R. McKee, PhD McN-205  
Interim Director, Forensic Science Program Frederick T. Schaefer, PhD GH-330  
Chair of Department of Humanities Kevin C. Murphy, PhD EAST-106  
Chair of Information Science; Director of Library and Information Services Charles J. Myers, MA, MLS LIB  
Chair of Department of Physical Education Paul E. Klimitas, MEd ARC-212  
Chair of Department of Mathematics, Physics, and Statistics Elia Eschenazi, PhD STC-242  
Chair of Department of Behavioral and Social Sciences Claudia Fishman Parvanta, PhD KH-209  
Director of Undergraduate Psychology Program Stephen Moelter, PhD KH-209  
Director of Graduate Psychology Program C. Alix Timko, PhD KH-214  
Assistant Director of Pre-Health Professions Programs Lisa Thayer, MEd GH-105  
Director of Medical Laboratory Science Program;
Coordinator of Clinical Education
Margaret Reinhart, MS STC-377  
       
COLLEGE OF GRADUATE STUDIES
Dean of College of Graduate Studies Rodney J. Wigent, PhD McN-104  
Associate Dean Shanaz Tejani-Butt, PhD PTC-245  
 
SAMSON COLLEGE OF HEALTH SCIENCES
Dean of Samson College of Health Sciences Laurie Sherwen, PhD, RN, FAAN, FASAHP WDL-100  
Associate Dean Michelle Cohen, PhD WDL-100  
Acting Chair of Department of Kinesiology; Director of Health Sciences Karin M. Richards, MS GL-400  
Director of Exercise Science and Wellness Management Heidi Freeman, PhD GL-401  
Director of Medical Technology Program; Coordinator of Clinical Education Margaret Reinhart, MS STC-377  
Director of BS Health Sciences Program Brian Kim, PhD WDL-100  
Chair of Department of Occupational Therapy Paula Kramer, PhD WDL-122  
Vice Chair of Department of Occupational Therapy Pamalyn Kearney, MS, OTR/L WDL-127  
Academic Fieldwork Coordinator of Occupational Therapy Kim Gargin, MOT, OTR/L WDL-123  
Chair of Department of Physical Therapy Marc Campolo , PhD GLH-104  
Vice Chair of Department of Physical Therapy Carol Maritz, PhD GLH-102  
Director of Clinical Education of Physical Therapy Eric Folkins, PT, DPT, OCS GLH-108  
Chair of Department of Physician Assistant Studies (based at Philadelphia College of Osteopathic Medicine-PCOM) John Cavenagh, PhD PCOM  
Founding Director of Physician Assistant Graduate Studies;
Chair, Department of Physician Assistant Studies
David Leonard, DHSc GLH-403  
Vice Chair, Department of Physician Assistant Studies Joan F. Ward, MS, PA-C GLH-400  
Director of Physician Assistant Studies Janet DeSipio , MS GLH-402  
       
MAYES COLLEGE OF HEALTHCARE BUSINESS AND POLICY
Dean of Mayes College of Healthcare Business and Policy Andrew M. Peterson, PharmD, PhD FOW-115  
Chair, Health Policy and Public Health Amalia Issa, PhD FOW-127  
Chair, Pharmaceutical and Healthcare Business Patricia Audet, BSc, PharmD FOW-146  
Director of Undergraduate Business Program Richard Minoff, MBA FOW-145  
Interim Director, Health Policy Program Stephen Metraux, PhD FOW-124  
Director of Public Health Program Julie Becker, PhD, MPH FOW-129  
Director of Biomedical Writing Program Danny A. Benau, PhD FOW-141  
Director, MBA Program Robert Mueller, EdD FOW-147  
Director of Writing Program Justin Everett, PhD FOW-136  
 
PHILADELPHIA COLLEGE OF PHARMACY
Dean of Philadelphia College of Pharmacy Lisa A. Lawson, PharmD GH-2000  
Vice Dean of Philadelphia College of Pharmacy Cathy Poon, PharmD GH-2000  
Assistant Dean of Professional Affairs John A. Gans, PharmD GH-2016  
Associate Dean of Admissions and Student Affairs;
Director, BS Pharmaceutical and Healthcare Studies Program
Laura A. Mandos, PharmD, BCPP GH-2016  
Associate Dean of Assessment and Accreditation Peter Miller, PhD GH-2016  
Assistant Dean of Curriculum Diane W. Morel, PhD GH-2016  
Chair of Department of Pharmacy Practice/Pharmacy Administration Bruce Canaday, PharmD GH-108E  
Vice Chair of Experiential Learning Steven L. Sheaffer, PharmD GH-120B  
Director of Residency and Fellowship Programs Sarah Spinler, PharmD GH-108T  
Director of Pharmacy Administration Graduate Program William McGhan, PhD GH-108J  
Chair of Department of Pharmaceutical Sciences Marvin K. Schulte, PhD PTC-242  
Director of Pharmacology/Toxicology Graduate Program Bin Chen, PhD PTC-244  
Director of BS Pharmaceutical Sciences Program Anil D’mello, PhD McN-109A  
Director of Pharmaceutics Graduate Program Steven H. Neau, PhD McN-109B  
Director of BS Pharmacology/Toxicology Program Zhiyu Li, PhD PTC-240  
Vice Chair of Department of Pharmacy Practice/Pharmacy Administration Jean M. Scholtz, PharmD GH-108D  
Vice Chair of Department of Pharmacy Practice/Pharmacy Administration Vince J. Willey, PharmD GH-1104  

ACADEMICS

The information, academic policies, and procedures outlined below are designed to guide students during their studies. They do not constitute a binding contract and may be changed at any time. For assistance with these policies and procedures, see your advisor or college dean.

Please note that some academic departments (e.g., pharmacy, occupational therapy, physical therapy, physician assistant) have additional requirements that are delineated in the individual college or program sections of the University Catalog and in department handbooks or publications. Comprehensive information on academic requirements, clinical education, and professional behavior is available from the individual departments.

Graduate Students

All graduate students are expected to abide by all University policies including the Student Code of Conduct  outlined in the Student Handbook. Academic policies and procedures specific to graduate students, however, are cited in the College of Graduate Studies Policies and Procedures Handbook, which is available in the Office of the Dean of the College of Graduate Studies, located in the Robert McNeil Study and Research Center, Room 105.

Entry-Level Programs

A total of over 20 entry-level programs of study are available to undergraduates at University of the Sciences.

Philadelphia College of Pharmacy:

offers the doctor of pharmacy, a six-year program. Students entering the University as undergraduates or who transfer into the first professional year (P1) of the PharmD program without a previous baccalaureate degree will be eligible to earn the BS in Pharmaeutical and Healthcare Studies (BS PHHCS) at the completion of their second professional year (P2). In order to earn this degree, students must meet all University requirements for the BS PHHCS degree and must be in good academic standing. Other majors offered are four-year programs leading to the BS degree in pharmacology and toxicology, pharmaceutical sciences and pharmaceutical healthcare studies.

Misher College of Arts and Sciences:

offers programs in biochemistry, bioinformatics, biology, biomedical sciences, chemistry, environmental science, humanities and science, medical laboratory sciences, microbiology, pharmaceutical chemistry, physics, pre-medical track, and psychology. All are four-year programs leading to the BS degree except that the pre-medical track is offered in the context of a major such as biology. In addition, Misher College offers the Misher General Studies and Misher Pre-Professional Studies programs to students in their first two years of college. These programs help students prepare to move to degree-granting programs in the sciences or health professions.

Samson College of Health Sciences:

offers four-year bachelor of science in health science (BSHS) programs in exercise science and wellness management and in health science. There is a five-year program of study offered in occupational therapy, leading to a BSHS and a master of occupational therapy. For students with a bachelor’s degree, a two-and-a-half-year master’s degree in occupational therapy is offered. These are transitioning to a doctoral program with an accelerated pathway to the doctor of occupational therapy (DrOT) for entry-level students as well as a post-baccalaureate DrOT. The physical therapy program offers a six-year program, leading to a BSHS as well as a doctor of physical therapy. The program in physician assistant studies leads to a BSHS from University of the Sciences. The physician assistant program offers two options for earning the Master of Science in Physician Assistant Studies, directly at University of the Sciences and from the Philadelphia College of Osteopathic Medicine.

Mayes College of Healthcare Business and Policy:

offers a four-year BS program in pharmaceutical and healthcare business.

In addition:

students may also enter USciences as undeclared majors and pursue an open curriculum for the first year as they explore a number of programs of study. See Declaring a Major and Undeclared Programs below.

Majors

Declaring a Major and the Undeclared Programs

 

All students must be enrolled in an academic program (major). Students who are not enrolled in a degree-granting program must enroll in an undeclared program. The undeclared programs include Misher General Studies, Misher Pre-Professional Studies, and Undeclared Transitional.

While students attending University of the Sciences often declare a major field of study during the admission process, matriculating students may enroll at the University in one of two undeclared programs, Misher General Studies or Misher Pre-Professional Studies. These options enable students to begin their academic studies while gaining more information on which to base a decision regarding a specific major field of study. Students in these programs are seeking a baccalaureate or first professional degree and are expected to complete such a degree; therefore, they must apply to bachelors or first professional degree programs at the University no later than April 1 of their second (U2) year at the University, and they must change their major to a degree-granting program no later than the end of the drop-add period of the fall semester of their third (U3) year.

Students also may elect to enter an undeclared program while considering a new choice of major. Students in their first (U1) or second (U2) year may choose to enroll in either Misher General Studies or Misher Pre-Professional Studies. Students in their third (U3) year or later will enroll in the Undeclared Transitional program. All of these students are expected to consult regularly with their advisor so that they can move into a degree-granting program expeditiously.

Students can remain in an undeclared program no longer than four full-time (12 credits or more) semesters (excluding summer sessions) or through the end of their third (U3) year, whichever comes first. Students who have not declared a major by this deadline will be administratively withdrawn.

Changing Majors

Changing from one major field of study to another major at this University is often possible, but it is neither automatic nor guaranteed. Following consultation with his/her academic advisor, the student intending to change his/her major should meet with the college dean and program director responsible for the degree program into which the student desires to transfer.

Formal requests for change of major must be submitted to the student’s prospective college dean by the following dates: no later than April 15 for the fall semester, no later than October 15 for the spring semester, and no later than February 15 for the summer session for programs that accept summer changes. Programs offered in the Philadelphia College of Pharmacy accept applications for change of major only for April 1 (all programs) and October 15 (all programs except pharmacy) consideration.

A change of major is subject to approval of the appropriate program director(s) and college dean(s) and is based on a review of the student’s academic record, other qualifications for acceptance into the degree program under consideration, and space availability.

Approved change of major forms must be submitted to the Registrar’s Office no later than the end of the drop/add period in order to be effective for a given term.

Students who change their major while being enrolled in a minor (or specialization) program must be reevaluated and approved to continue the minor (or specialization) by the minor (or specialization) advisor, chair of the minor (or specialization) department, followed by the chair/program director or dean of the new major program. Minors are not granted until graduation, therefore, this procedure must be followed even if requirements for the minor have been completed prior to the change of major request.

Minors

An academic minor is a selection of courses, usually with a common theme, that enables the student to develop a degree of formal expertise in an area outside of the student’s major. It is intended to supplement the student’s academic training by broadening the scope of knowledge and experience beyond that obtained from courses required for the student’s major degree.

While obtaining a minor is not a requirement, a minor can offer several advantages, such as enhanced job opportunities, increased potential for advancement and/or greater opportunity for more challenging assignments, and the demonstration of a broader academic background that may increase the student’s chances of being accepted into graduate or professional school. The student’s transcript will note that the student is enrolled in a minor program. Satisfactory completion of the requirements for the minor will be noted only on the student’s transcript, not on the student’s diploma, when the degree completion is recorded.

Eligibility

To be eligible for acceptance into a minor program, a student must:

  • Be in good academic standing
  • Obtain the approval of the student’s academic advisor and major program director and/or dean
  • Obtain the approval of the chairperson of the department offering the minor program

A student should apply to participate in a minor program early in his/her academic career, usually by the fifth semester of college work, but no later than the end of the drop/add period of the first semester of the last year of didactic work. A student may enroll in a minor program offered by his/her major department as long as the requirements for the minor (listed below) are met.

Requirements

In addition to any introductory courses (course numbers ranging from 100-199) in the area of the minor, a minimum of 18 credit hours of coursework having a common intellectual bond is required for a minor. Of the 18 credits, a minimum of 12 credits of minor coursework must be completed in addition to any courses (required courses or program electives) included in the major curriculum. Students may complete more than one minor, provided a minimum of 12 credits of coursework be completed in addition to any courses required in the major curriculum and any other minor curriculum(s). General education coursework may be used to fulfill minor requirements without restriction. An academic minor is designed by the faculty of the offering department(s) and approved by the appropriate college council(s). The student must achieve a cumulative average of 2.00 in all the courses taken as part of the minor. Up to six semester hours of coursework, with an earned grade of “C” or better, taken at another accredited institution, may be applied to the course requirements of the minor upon prior approval of the chairperson(s) of the department(s) offering the minor.

Information regarding the academic status of a student in a minor program should be forwarded by the chair of the department offering the minor to the faculty advisor, program director, appropriate college dean, and registrar.

The requirements for the minor must be completed before graduation. Determination of successful completion of the minor will be accomplished by the department chair(s) and college dean(s) of the minor program.

Students who change their major while being enrolled in a minor (or specialization) program must be reevaluated and approved to continue the minor (or specialization) by the minor (or specialization) advisor, and the chair of the minor (or specialization) department, followed by the chair/program director or dean of the new major program. Minors are not granted until graduation; therefore, this procedure must be followed even if requirements for the minor have been completed prior to the change of major request.

Double Degrees and Double Majors

Students wishing to earn two degrees or pursue two majors must be accepted by both of the degree programs. Addition of the second major requires the approval of the dean(s) and program directors of each major. Students may earn two baccalaureate degrees, one baccalaureate and one entry-level professional degree, or one degree with two majors by completing the following:

1.   a.   The Core Curriculum: Courses taken to fulfill the Core Curriculum requirements may be used for both degrees or majors. Courses taken to fulfill the Core Distribution Elective(s) may not be required by either degree program or major and may not be from the department(s) offering the degree programs or majors.
  b. General Education Requirements: Courses taken to fulfill General Education requirements may be used for both degrees or both majors. Courses taken to fulfill the General Education Unrestricted Elective may not be required by either degree program or major and may not be from the department(s) offering the degree programs or majors.
2.    Required courses of the degree programs or majors: All required courses for both degrees or both majors must be completed with the exception of when the degree programs or majors require different courses (or course sequences) on the same topic. In such cases, the student must take the course (or course sequence) with the higher number of credits. If both courses have the same number of credits, the course selected must have written approval of both program directors.
 
3. Elective courses of the degree programs or majors: Students pursuing two degrees or two majors may not use courses required by one of the degree programs or majors to fulfill elective requirements of another degree program or major. Courses that are electives in both degree programs or both majors may be used to fulfill the elective requirements of both degrees or both majors. Exceptions may be made only with the permission of both program directors and of the college dean(s) to whom they report.

Completion of Degrees

A degree may be awarded once all requirements for that degree are met.

  • A double major is awarded when the student has satisfied the requirements for earning a degree and all requirements for both majors are met.
  • The first degree of the double degree may be awarded when the student has completed the requirements of that degree. The second degree may be awarded once the student has earned the credits for the second degree, including the minimum 30 credits beyond what is required for one of the degrees.

Catalog Year for Degree Requirements

Catalog Year is a term that refers to a set of degree requirements as they apply to individual students in their progress toward earning a degree from University of the Sciences. Catalog Year starts with the fall term of each academic year. For example, the 2010 Catalog Year starts with the 2010 fall semester (10/FA).
Generally, students are responsible for the degree requirements in force for their major at the time when the student initially enrolls as a first-year (U1) student. Catalog Year is used by the Degree Audit system to evaluate a student’s progress toward meeting the degree requirements that apply to them in their current major. Certain circumstances listed below have special rules governing Catalog Year.

  • Transfer Students — Catalog Year for transfer students will be backdated to the Catalog Year when they would have started attending the University as a first-year student. Special Note: Effective with the 2007 fall semester, students entering with a prior bachelor’s degree are considered to have met the requirements of either the Core Curriculum or General Education, whichever applies to them, and do not have to satisfy the specific requirements of the Core Curriculum or General Education.
  • Change of Major — If a student changes his/her major, his/her Catalog Year will remain the same as his/her original entering year.
  • Leave of Absence — Students who return from an official Leave of Absence retain their original Catalog Year, which is based on their original entrance to the University.
  • Readmitted Students — Students who are readmitted after having been separated from the University should have the same Catalog Year as a normally progressing student in the Class Level into which the student is readmitted. This is the same treatment as a transfer student.
  • Readmitted Students (Academic Fresh Start) — Students who are readmitted under the Academic Fresh Start program are treated as new first-year admissions. They will have the Catalog Year appropriate for a first-year (U1) student entering University of the Sciences in the semester in which they reenter the University.
  • Double Degree UG/GR — Students enrolled in double degrees that involve one undergraduate/first professional degree and one graduate degree (e.g., BS/MS, PharmD/MBA) will have Catalog Years assigned to each academic program as appropriate, based on original matriculation at each academic level

Registration and Student Records

Transfer Credit

Recognizing that students often study at more than one college, transfer credit may be awarded for courses completed at another accredited institution. Credit may be granted for courses taken prior to matriculation at the University. After matriculation, Doctor of Pharmacy students must take all first- and second-year required courses at University of the Sciences. Upon progression into their first professional year, Doctor of Pharmacy students may take elective courses at other institutions and transfer in credit with the prior approval of the program director and chair of the teaching department. All College of Pharmacy professional courses (courses with prefixes PA, PC, PH, and PP) must be taken at University of the Sciences. Students in other programs may take courses at other institutions and transfer in credit with the prior approval of their department chair or program director and the approval of the teaching departments. The course must be comparable in content and depth to a course offered at the University.

Transfer credit will only be awarded for a course in which a grade of “C” or greater has been achieved after submission of an official transcript.

Transfer credits awarded will be entered on the student’s record and transcript with the source and number of credits granted. The grade point average will reflect only courses completed at University of the Sciences.

For students matriculating in fall 2007 and thereafter, the following regulations apply to transfer credit:

  • Students who matriculate into University of the Sciences with an earned baccalaureate degree from an accredited institution recognized by the University will be approved as fulfilling the general education requirements of the University. An official transcript from the institution that conferred the degree is required.
  • A course approved for transfer will be awarded the same number of credits and fulfill the same general education requirements (e.g., Disciplines, Electives, Skills) as the comparable course at University of the Sciences.
  • Advanced Placement (AP) course and International Baccalaureate (IB) course credits will be awarded the same number of credits and will fulfill the same general education requirements (e.g., Disciplines, Electives, Skills) as the comparable course at University of the Sciences.

Students matriculating at USciences in the third year or above in fall 2009 and thereafter, may substitute 6 credits of humanities and/or social science for Intellectual Heritage courses in fulfillment of the multidisciplinary inquiry discipline of General Education.

Advanced Placement Program (AP)

Students may qualify for advanced standing through the College Board’s Advanced Placement program. Official AP scores are sent from the College Board to the University of the Sciences Admission Office so they may be considered for advanced credit. To receive credit, the Advanced Placement/International Baccalaureate (AP/IB) Action Form must be submitted to the Registrar’s Office by the student prior to the end of the last day of the drop/add period of the first semester of enrollment at University of the Sciences.
 

Advanced Placement Course AP Exam Score
   
  Art History 4, 5
* Biology 4, 5
# Calculus AB/BC 4, 5
# Chemistry 4, 5
  Chinese Language & Culture 4, 5
  Computer Science A 4, 5
  Computer Science AB 4, 5
  Comparative Government & Politics 4, 5
+ Environmental Science 4, 5
  European History 4, 5
  French Language 4, 5
  French Literature 4, 5
  German Language 4, 5
  Human Geography 4, 5
  Italian Language & Culture 4, 5
  Japanese Language & Culture 4, 5
  Latin – Literature 4, 5
  Latin – Virgil 4, 5
  Microeconomics 4, 5
  Macroeconomics 4, 5
  Music Theory 4, 5
^ Physics B 4, 5
^ Physics C 4, 5
  Psychology 4, 5
  Spanish Language 4, 5
  Spanish Literature 4, 5
  Studio Art Portfolio 4, 5
  US Government & Politics 4, 5
  US History 4, 5
  World History 4, 5

University of the Sciences does not award college credit for AP statistics.

* Biology, Environmental Science, Microbiology and Pharmacy majors require a score of 5 to receive AP credit
# Pharmacy majors require a score of 5 to receive AP credit
^ Physics and Pharmacy majors are not eligible to receive college credit for AP physics courses.
+ Environmental Science majors are not eligible to receive college credit for AP environmental science (beginning with 2012 incoming class)

International Baccalaureate Organization (IB) 

Students may qualify for advanced standing through the International Baccalaureate Programme (IB). IB examination results will be evaluated on a course-by-course basis. To receive credit, the Advanced Placement/International Baccalaureate (AP/IB) Action Form must be submitted to the Registrar’s Office by the student prior to the end of the last day of the drop/add period of the first semester of enrollment at University of the Sciences.

  • Science and mathematics courses: Credit awarded with IB examination score of 6 or 7
  • Non-science courses: Credit awarded with IB examination scores of 5, 6, or 7

College Level Examination Program (CLEP)

The College-Level Examination Program (CLEP), administered by the College Board, is the most widely accepted credit-by-examination program in the United States. The CLEP examinations measure mastery of college-level introductory course content. Credit for CLEP is awarded for examinations in the subject areas of business, composition and literature, foreign languages, and history and social sciences. A minimum score of 50 must be achieved on any individual subject test in order to receive credit. Examinations are scored on a scale of 20 to 80 with a 50 score being equivalent to a grade of C. Three credits will be awarded for each subject test with a score of 50 or more. Credit will not be awarded for science and mathematics subject tests. Only official score reports from the College Board sent directly to the Registrar’s Office will be used to document CLEP results. CLEP scores must be completed and received no later than the end of the drop/add period of the first semester of the last year of didactic work.

Partnership Institutions

Course Credits and Grades with Partnership Institutions

From time to time, University of the Sciences will form partnerships with other accredited institutions, such as the NYU Study Abroad Program and The University of the Arts Exchange Program. Upon approval of partnership programs by appropriate faculty and administration, the partnership coordinator may petition the Faculty Senate to have all courses in the partnership program be treated in the students’ educational records as University of the Sciences courses in terms of credit, grades including grade point system, grade point average, academic progress, and academic standards. Approval by the Faculty Senate is required in order for partnership courses to be treated as University courses.

Under this policy, two programs have been approved:

  • NYU Study Abroad Program
  • The University of the Arts Exchange Program

Treatment of Partnership Courses for
Core Curriculum/General Education Requirements

A course taken at an institution with which University of the Sciences has established an approved academic partnership may be used to meet the Core Curriculum or General Education requirements at the University. The chair (or designee) of the University teaching department will determine if a given partnership course is comparable to a particular University course. The approved partnership course will fulfill the same Core Curriculum or General Education Requirements (e.g., Disciplines, Electives, Skills) as the comparable course at the University. The approval will be communicated to the Registrar’s Office using a form designated for that purpose.

Cooperative Program Articulation Agreements and General Education Requirements

  • Students admitted to USciences professional programs under Cooperative Program articulation agreements will be considered to have satisfied the USciences General Education requirements provided they have submitted official documentation of general education requirements completion at the sending institution prior to the awarding of their professional degree.
  • The student’s completion of the general education requirement will be reflected in a notation on their USciences degree audit.

Family Educational Rights and Privacy Act (FERPA)

Access to Education Records

Annual Notice to Students

University of the Sciences fully complies with the Family Educational Rights and Privacy Act (FERPA) of 1974, as amended. This law is sometimes referred to as the Buckley Amendment.

The Act grants students specific rights and protections with regard to their education records. It governs access to, release of, and corrections to the records kept by the University on current and former students. These rights do not extend to individuals who never actually attend the University.

Students wishing to review or correct their education records should submit a written request to the Registrar indicating which records they wish to review or what corrections they believe are necessary. If the records in question are not in the control of the Registrar, the request will be forwarded to the appropriate University official. While prompt attention is given to all such requests, the University reserves the right to respond no later than 45 days after receiving a request.
Education records are available to University officials and agents with legitimate educational interest. Such interest exists when access to the records is necessary for the official or agent to perform his/her professional duties. An agent may include a person or company (including contractors and consultants) with whom the University has contracted to provide a service that the University would otherwise perform and may include a communication and data service, an attorney, an auditor, a collection agent, etc. This also may include officials at other educational institutions with which University of the Sciences has a partnership agreement for student enrollment. Personally identifiable information from students’ education records is only released, other than to University officials and agents, upon a specific written and dated request from the student or as provided for by federal or state law.

As of January 3, 2012, the U.S. Department of Education’s FERPA regulations expand the circumstances under which a student’s education records and personally identifiable information (private information) contained in such records — including Social Security Number, grades, or other private information — may be accessed without the student’s consent. First, the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local education authorities (“Federal and State Authorities”) may allow access to a student’s records and private information without the student’s consent to any third party designated by a Federal or State Authority to evaluate a federal- or state-supported education program. The evaluation may relate to any program that is “principally engaged in the provision of education,” such as early childhood education and job training, as well as any program that is administered by an education agency or institution. Second, Federal and State Authorities may allow access to a student’s education records and private information without the student’s consent to researchers performing certain types of studies, in certain cases even when the University objects to or does not request such research. Federal and State Authorities must obtain certain use-restriction and data security promises from the entities that they authorize to receive a student’s personally identifiable information, but the Authorities need not maintain direct control over such entities. In addition, in connection with Statewide Longitudinal Data Systems, State Authorities may collect, compile, permanently retain, and share without the student’s consent private information from education records, and they may track a student’s participation in education and other programs by linking such private information to other personal information about the student that they obtain from other Federal or State data sources, including workforce development, unemployment insurance, child welfare, juvenile justice, military service, and migrant student records systems.

The following information related to a student is considered “Directory Information,” and the University reserves the right to disclose it to anyone inquiring without the student’s written consent, unless the student, during the drop/add period each semester, informs the Registrar in writing, that any or all such information about him/her is not to be released without his/her written permission: the student’s name, address, e-mail address, telephone number, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, enrollment status, degrees and awards received, photograph, and other similar information.

A copy of the University’s policy in compliance with FERPA can be obtained upon request from the Registrar’s Office. All questions regarding FERPA should be directed to the Registrar. Information is also available from, and students have a right to file a complaint regarding compliance with, the Family Policy Compliance Office, US Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202-5920.

Enrolling in Courses

Registration

Registration is conducted for all students (with the exception of those entering their first semester at the University) twice during each academic year: during the month of April for the summer sessions and fall semester and during the month of November for the spring semester. The April and November registration dates are listed each year in the Academic Calendar. The most updated version of the schedule of classes is available on WebAdvisor at https://webad.usciences.edu. First- and second-year students are required to obtain approval of their advisor prior to registration. Students may register online through WebAdvisor, with the exception of first semester undergraduates.

Administrative Holds

A student may be kept from registering for classes, dropping or adding courses, attending classes, receiving grades, or graduating if the student has not complied with any University requirement.

Administrative holds include conduct, health, library, Registrar’s, Dean’s, and financial holds. If left unresolved, a hold will result in administrative withdrawal.

Students may be informed of an administrative hold by the appropriate administrative unit. The dean of the student’s college will maintain a record of administrative holds and their resolution by the return to good standing or administrative withdrawal.

Dropping/Adding Courses

Students may drop and/or add courses only during the period designated for that purpose as listed in the Academic Calendar.

Drop/add registration changes must be completed by the student within the designated drop/add period. First- and second-year students are required to obtain approval of their advisor prior to dropping or adding courses; upperclass students are encouraged to consult their advisor regarding course deletions and/or additions. All changes will be made on a space-available basis. Students may make registration changes online during the drop/add period through WebAdvisor at https://webad.usciences.edu or by submitting a Drop/Add form to the Registrar’s Office.

Note: For first-and-second-year students, a change in lecture, laboratory, or recitation section in a course for which the student is officially registered may be transacted at the student’s request by the Registrar. Permission from the instructor may be necessary for section changes in some courses. This transaction must occur during the drop/add period.

Course Withdrawal

Students are permitted to withdraw officially from a course after the drop/add period but before completion of the eighth week of a 15-week semester (or an equivalent period in a shorter term). A Doctor of Pharmacy student may not withdraw from an advanced pharmacy practice experience (APPE) course except for an approved leave of absence. To withdraw officially from a course, the student must submit to the Registrar’s Office a completed Request for Course Withdrawal form that includes the signatures of the course instructor and the department chair or program director. First- and second-year students are required to obtain the signature of their advisor on withdrawal forms. The student must discuss the withdrawal with the course instructor, advisor, and department chair. (Third-year and above students do not require an advisor’s signature, but they are strongly encouraged to consult their advisor regarding course deletions and/or additions since withdrawal can impact both financial aid and progress in the program.) The designation “W” (for withdrew; no point value; not included in calculation of the grade point average) will be assigned after completion of the official withdrawal from a course. Except in special circumstances as determined in consultation with the department chair, program director or college dean with jurisdiction over the student’s major program of study, a student may not withdraw officially after the eighth week of a semester. Special circumstances for a late course withdrawal may include accident, injury, illness requiring hospitalization, or distress from bereavement. This is intended as partial relief from a full academic course load.

A student who fails to complete the Request for Course Withdrawal form and either discontinues attendance or exceeds the number of absences permitted in a course is not officially withdrawn from the course. Such students may, at the discretion of the instructor, receive a final grade of “F” for the course.

A student who withdraws officially from a course and subsequently registers for the same course a second time will not be permitted to withdraw from that course after the drop/add period except in special circumstances as determined in consultation with the department chair, program director, or college dean with jurisdiction over the student’s major program of study.

Audit

A student may audit a course with the written permission of the instructor and dean of the college that offers the course. Instructors may or may not require auditors to take examinations, complete course assignments and meet course attendance requirements. Students who audit a course do not receive a grade for the course. The audit grade “AU” is entered for the registered course on the student’s transcript. Students cannot convert from audit to credit status, or the reverse, after the designated drop/add period. The audited course may be subject to additional charges based on the student’s total credit load.

Pass/Fail Option

An instructor may designate an elective course as being available as a pass/fail elective for some or all students taking the course. Some required courses, such as a professional orientation course or clinical experience course, may also be designated pass/fail for all students. A student who wishes to take, on a pass/fail basis, a course that has been designated as a pass/fail elective must make all necessary arrangements with the instructor and submit a Pass/Fail Election form to the Registrar’s Office prior to the end of the drop/add period. After the drop/add period, the election is irrevocable. A student may make only one pass/fail election per semester.

All pass/fail courses will appear on a student’s transcript; for those pass/fail courses a student passes, credits will count toward the minimum number of semester hours required for a degree.

Final grades for courses taken as pass/fail are either “P” (pass) or “F” (failure). The grade of “P” has no assigned quality point value and, therefore, is not included in the calculation of the grade point average. The grade “F” carries a point value of zero (0) and is included in the calculation of the grade point average. A grade of “F” for a pass/fail course or election is taken into account with respect to the provisions of academic probation and other academic policies.

Repetition of a Course

Students may register for a course taken previously, provided all course eligibility criteria and prerequisites are satisfied. The grades for both the original and all repeated course(s) will appear on the student’s transcript and be counted in the grade point average. Credit toward graduation requirements will be counted only once for the repeated courses with the exception of courses that were given College Council approval to be counted more than once towards major requirements. When a course is failed at this University but successfully completed with a grade of “C” or better at another accredited institution, credit may be granted. However, the repeated off-campus course grade is not computed in the University of the Sciences grade point average and does not appear on the University transcript. The original grade remains on the University transcript.

Grade Replacement

Students eligible for grade replacement are those whose course load, at the time the course was originally taken, consisted of 50% or more of the credits required in the first-year curriculum of their program major. Courses eligible for grade replacement must be repeated (completed) within 12 months of the end of the semester in which the original course was taken. This time frame is suspended for those students on approved leave of absence. The courses eligible for grade replacement must be repeated (completed) before progressing to any other course for which the repeated course is a prerequisite. For example, a student cannot grade replace MA101 while enrolled in or having completed MA102. A maximum of two course grades may be replaced. An approved Repeat Course form must be submitted to the Registrar’s Office no later than the last day of the course withdrawal period for the term in which the course is being repeated. If the above criteria are not satisfied, the Course Repetition policy will be applied. When a course is repeated for grade replacement at this University, each course will appear on the transcript and academic record. The data will appear such that one will be able to distinguish a replaced grade from the original. The higher of the two course grades will be used in calculating the grade point average. Credit toward graduation requirements will be counted only once.

Implementation: Effective Summer II (July 2) 2012

Transcripts

Student transcripts are maintained by the Registrar’s Office and are covered by the Family Educational Rights and Privacy Act (FERPA) of 1974, as amended. Students may request that an official copy of their transcript be sent to a third party (e.g., another college/university or an employer); an unofficial copy may be requested for the student’s personal use. An official transcript carries an authorized signature as well as the seal of the University.

All requests for transcripts must be made in writing and signed by the student. There is a charge for each official transcript ($6 as of 2004), which is subject to change. Unofficial transcripts are free to students. University of the Sciences does not release transcripts unless tuition, fees, and other obligations due the University have been satisfied.

Students may view their official course grades and GPA information for each semester online through WebAdvisor after faculty have submitted grades for the semester. Grades are not mailed to students.

Taking and Completing Courses

Attendance Regulations

There are certain kinds of information and certain intangible values gained by attendance in classes that are not capable of being measured by examinations and which a student will lack as a result of excessive absence. Accordingly, attendance in all classes is strongly encouraged. University-wide attendance regulations are listed below; additional requirements for attendance are determined by course instructors and will be included in the course syllabus.

  • Attendance is required in laboratory classes; for absences from laboratory classes, penalties and makeup procedures are at the discretion of the instructor and department—a fee may apply
  • Attendance may be required in non-laboratory classes at the discretion of the instructor
  • Attendance is required in all clinical rotations

Absence Due to Athletic Contests

The University maintains that students have the responsibility to attend classes regularly so as not to jeopardize their understanding of the material. The University also recognizes that athletes who compete in varsity sports on behalf of the institution provide recognition and value to the University community. In order for athletes to meet the requirements for contractually obligated athletic contests with other institutions, under NCAA Division II standards, they are afforded class release time. To obtain release time, athletes must provide the course instructor with written notification prior to the competition date. The course instructor has the right to require documentation (e.g., competition schedule, letter from the Athletic Director) before release time is granted.

The Athletic Director is available to answer questions and assist in the coordination and implementation of this policy.

Absence Due to Religious Observance

University of the Sciences appreciates the religious and spiritual diversity of our campus community, and recognizes that upon specific occasions reasonable efforts should be made to accommodate the religious observances of faculty, students, and staff.

University policy grants students excused absences from class for observance of religious holy days, unless the accommodation would create an undue hardship for the instructor. Faculty are asked to be responsive to requests when students contact them IN ADVANCE to request such an excused absence. Students are responsible for completing out-of-class assignments and assessments due during their absence, but should be given an opportunity to make up in-class assignments and assessments missed because of religious observance*.

Once a student has registered for a class, the student is expected to examine the course syllabus for potential conflicts with holy days and to notify the instructor (by the end of the third week of classes for assignments and assessments during the first 14 weeks of instruction and by the end of the eighth week of instruction for final exams) of any conflicts that may require an absence (including any required additional preparation/travel time). The student is also expected to remind the faculty member in advance of the missed class or assessment, and to make arrangements in advance (with the faculty member) to make up any missed assignments or assessments within a reasonable amount of time.

Faculty should keep in mind that religion is a deeply personal and private matter and should make every attempt to respect the privacy of the student when making accommodations.

If a student and course instructor cannot agree on an accommodation, the student may bring the matter to the teaching Department Chair for a decision prior to the missed class.

 

*For the purposes of this policy, the term “in-class” means any regularly scheduled instructional time including the Tuesday 1-3 exam period and final exam; “out-of-class” includes any time during the semester that occurs outside of scheduled instructional time.

Rules Governing Examinations and Graded Assessments

Rules governing the administration of examinations and graded assessments, as well as policies related thereto, are determined by course instructors, must include the elements below, and will be included in the course syllabus. For the purposes of this policy the term “graded assessment” includes examinations and other activities where students are assessed.

  • Graded Assessment Procedures (for in-class assessments or assessments occurring within the University Out-of Class Examination Times):

The course coordinator/course instructor or their designee who is able to make decisions regarding the graded assessment must be present at all examinations, must be free to move among rooms in multi-room examinations, and must be accessible to students with assessment accommodations during the assessment exam period. The course coordinator/course instructor will inform the students of their designee’s name prior to the examination.

  • Graded Assessment Disruptions (for in-class assessments or assessments occurring within the University Out-of-Class Examination Times):

If an unexpected disruption occurs during a graded class assessment and students are asked by the instructor or proctor to leave the room, academic dishonesty Prohibited Conduct rules of the University remain in effect until such time as the instructor or proctor says otherwise. The instructor reserves the right to determine grading or nullification of the assessment that has been unexpectedly disrupted.

  • Course Materials:

Graded assessments that are not returned to students will be available from the instructor, course coordinator, or department chair for student review for 45 calendar days starting the next day following the end of the term.

For off-cycle and condensed courses, graded assessments that are not returned to students will be available from the instructor, course coordinator, or department chair for student review for 45 calendar days following the final date for that course.

Implementation: Effective Fall 2012

Absence from and Makeup of Examinations

  • Each instructor must include his/her makeup examination policy in his/her course syllabus. It is the discretion of the instructor to decide which makeup reasons are valid and when the makeup examination or assessment will take place.
  • Post-semester makeup examination policy: As during final examinations, students with more than three post-semester makeup examinations scheduled within a 24-hour time period who desire a different time and date for one or more of the makeup examinations must contact the faculty administering the examination(s) at least one week prior to the makeup examination date to request an alternative date and time.
  • Faculty members are to schedule post-semester makeup examinations as per other examinations by requesting a room for a specific date and time. Faculty should place such a policy in their syllabus, which could include a date and time of examination if confirmed by the Registrar’s Office. Faculty must provide their own proctor and examination copies; examination directions should be given directly to the proctor. Rooms will be saved by the Registrar’s Office on the Thursday before spring semester begins and the Thursday after spring semester finals end for makeup examinations.
  • Post-semester makeup examination rooms will not be scheduled during finals week.
  • Faculty members are encouraged to utilize graduate students enrolled in programs administered in their college as proctors for their examinations. Colleges/programs without graduate students should contact the College of Graduate Studies for a list of potential proctors. Departments are encouraged to utilize group dates/times and common proctors.
  • Incomplete grades must still be finalized within 42 calendar days of the end of the semester.

Implementation: Fall 2010

Student Participation in Experiential Education

Students and the University must satisfy certain requirements imposed by training sites as a condition of student participation in experiential education. Additionally, prior to being permitted to begin or continue rotations at off-campus training sites, students may be required to:

  • Provide a social security number
  • Provide a medical history including immunity to infectious diseases by documented history of infectious diseases (e.g., measles, rubella, hepatitis B) or vaccination including titers for certain agents
  • Have a negative PPD or chest x-ray if indicated
  • Complete a physical examination
  • Submit to a criminal background check with disclosure to site of any convictions consistent with their criteria
  • Submit to a drug screen with disclosure to site of any positive findings for drugs that are taken without medical supervision
  • Provide evidence of and maintain personal medical insurance coverage at all times while at off-campus training sites
  • Provide first aid, CPR, and other clinical training certifications as required by site
  • Be responsible for transportation to experiential sites

Depending on the requirements of the affiliation agreement between the site and the University, the documentation requested may be coordinated by or at the training site or facilitated by the University using campus-based programs or by an external agency. In all cases, the student is ultimately responsible for ensuring the requirements have been satisfied.

Doctor of Pharmacy students are expected to agree and comply with the conditions of the Pharmacy Practice Professionalism Agreement during pharmacy practice experiential coursework. A student unable to comply with the agreement may be removed from a rotation, may fail a rotation, or may be administratively withdrawn from the Doctor of Pharmacy program.

Grades

Students in advanced degree programs under the jurisdiction of the College of Graduate Studies or Mayes College of Healthcare Business and Policy, as well as graduate level-certificate programs, should refer to the College of Graduate Studies Policies and Procedures Handbook for information on grading. Academic departments may also have additional handbooks containing information relevant to the discipline or the profession. Students should check with their academic departments.

Grading and Point System

The following grading system is used to indicate the quality of academic performance at University of the Sciences:

A-

to

A+

Excellent

B-

to

B+

Good

C

to

C+

Fair or satisfactory

D-

to

C-

Unsatisfactory, but passing

F

 

 

Failure

The quality point values assigned to these letter grades are:

A and A+

4.00 points

A-

3.70 points

B+

3.30 points

B

3.00 points

B-

2.70 points

C+

2.30 points

C

2.00 points

C-

1.70 points

D+

1.30 points

D

1.00 points

D-

0.70 points

F

0.00 points

For courses taken on a pass/fail basis, the final course grade will be either “P” (for Pass, which has no point value and is not included in the calculation of a grade point average) or “F” (for Failure, which has a value of “0.00” and is included in the calculation of the grade point average).

Incomplete Policy

All course requirements must be completed prior to the end of the semester.

Students not fulfilling course requirements at the completion of the semester due to extenuating circumstances may be assigned an “Incomplete” or “I” designation on their transcript by the instructor. The instructor is required to replace this “Incomplete” designation with a final grade as soon as possible but no later than 42 calendar days from the end of the semester or the end of the drop/add period of the next semester, whichever comes first. If the instructor has not entered a final grade within the prescribed time limit, the Registrar will automatically enter a grade of “F” and inform the instructor and student. Extension beyond 42 calendar days may be granted by the course instructor in consultation with the student’s college dean in exceptional cases.

Students will sign an “Incomplete” contract for each course for which an extension is approved. The instructor will determine what the student must do (e.g., take one or more examinations, perform laboratory work, turn in reports, turn in notebooks, perform library assignments) in order to meet contract requirements. Information regarding requirements to complete the course will be supplied to the student directly by the instructor. The student is responsible for completing the work in the time allotted.

When an “Incomplete” grade is converted to a letter grade, the grade point average is recalculated retroactive to the end of the semester in which the course was originally taken. University/program academic policies and procedures governing probations, dismissal, etc., apply to grade point average changes resulting from conversions of “Incomplete” grades. For example, should a converted “Incomplete” result in a grade point average warranting dismissal from the University/program, the student’s dismissal would be effective retroactive to the end of the semester in which the course was originally taken.

It is the student’s responsibility to estimate and calculate the results of a converted “Incomplete” on the retroactive grade point average. Should the dismissed student be registered for, and/or attending classes, taking exams, etc., in the semester or summer session subsequent to the semester in which the “Incomplete” was assigned, the courses for the subsequent session will be deleted from the student’s record. No academic credit will be granted for the courses; refunds will be made according to the tuition refund schedule.

No Grade Submitted

Faculty may assign an “Incomplete” grade for incomplete coursework or if they are not able to evaluate a student. There is no grade of “NG.” If the faculty member leaves the student’s grade blank or submits a grade of “NG,” the Registrar will enter a grade of “I” for “Incomplete” and the rules governing “Incomplete” grades apply. This policy becomes effective in fall 2009.

Progress Grade Designation

Occasionally, a professional orientation or clinical experience course will need to span two semesters, and grading for both portions will be determined at the end of the second portion of the course. Prior approval is required. Courses are approved for the Progress “PRG” grade designation by the Faculty Senate Academic Affairs Curriculum Subcommittee.

Students receiving a grade of “PRG” in a pass/fail graded professional orientation or clinical experience course must complete all coursework prior to the end of the 15-week semester following the end of the semester where the “PRG” grade was assigned, or the course grade will convert to an F. When a “PRG” grade is converted to pass or fail, the grade point average is recalculated retroactive to the end of the semester in which the course was originally taken. University or program academic policies and procedures governing probations, dismissal, etc., apply to grade point average changes resulting from conversions of “PRG” grades. For example, should a converted “PRG” result in a grade point average warranting dismissal from the University or program, the student’s dismissal would be effective retroactive to the end of the semester in which the course was originally taken. It is the student’s responsibility to estimate and calculate the results of a converted “PRG” on the retroactive grade point average. Should the dismissed student be registered for, and/or attending classes, taking exams, etc., in the semester or summer session subsequent to the semester in which the “PRG” was assigned, the courses for the subsequent session will be deleted from the student’s record. No academic credit will be granted for the courses; refunds will be made according to the tuition refund schedule.

Grade Point Average

A semester grade point average is computed at the conclusion of each academic semester. Course grades are assigned quality point values. Grades of “F” (in a pass/fail course) are considered equivalent to a failing grade of “F” (0.00) and are included in the calculation of the grade point average. Grades of “W,” “I,” “AU,” “P,” “S,” “U,” and “PRG” are not included in the calculation of a grade point average.

The following illustrates how a semester grade point average is computed:

Note: For each course, the quality point value is multiplied by the number of course credits to obtain the course quality points.

Course

Course Grade

Quality
Point
Values

 

Course
Credit

Course
Quality
Points

PCP001

C+

2.30

x

5 =

11.50

PCP002

B

3.00

x

3 =

9.00

CAS003

W

0.00

x

1 =

0.00

CAS004

B-

2.70

x

3 =

8.10

CHS005

A

4.00

x

4 =

16.00

Total

 

 

 

16-1 (W) = 15

44.60

The semester grade point average is calculated by dividing the total number of course quality points by the total number of course credits and rounded to two decimal points. In the example given above, the 1 credit for CAS003 is not counted because of the “W” grade; therefore the calculation is 44.60/15 = 2.97.

The cumulative grade point average (the average of grades from two or more semesters) equals the sum of the course quality points of all grades received at the University divided by the total number of course credits for courses receiving quality points.

Grade Change Policy

Course grade changes shall only be made by the instructor of record in the student information system, currently employed by the University, for up to six months after the end of the term in which the student was registered for the course. Changes in course grades originally assigned by an instructor who is no longer an employee of the University may be made by the chair of the department who has responsibility for teaching the course for up to six months after the end of the term in which the student was registered for the course. After six months, all grade changes must be approved by the instructor (if still employed by the University), and the chair and dean of the department and college that offers the course.

Students requesting changes in course grades must present to the instructor (or to the department chair if the instructor is no longer employed by the University) a copy of the course syllabus or other documents describing how final grades are determined, copies of all available graded materials, and a record of all communications between the student and the instructor regarding the course grade.

Academic Standards and Academic Progress

Definition of Full-time Status for Academic Purposes

For students in Catalog Years 2009 and later

Full-time status for undergraduate students for academic purposes is defined as 12 or more credits of registered coursework at the end of the drop/add period.

Exception: Doctor of Pharmacy program students in the sixth year (P4) of the program are defined as full-time with a minimum of 10 credits of registered coursework at the end of the drop/add period.

General Information

Students in advanced degree programs under the jurisdiction of the College of Graduate Studies, Mayes College of Healthcare Business and Policy, as well as graduate level-certificate programs, should refer to the College of Graduate Studies Policies and Procedures Handbook for information on grading.

It is also important to note that individual colleges and many major programs have specific academic standards for academic standing, progression, graduation, etc. Please refer to the individual college or program sections of the University Catalog (www.catalog.usciences.edu) for information related to these standards. Academic departments may also have additional handbooks containing information relevant to the discipline or the profession. Students should check with their academic departments.

The information in this section presents only university-wide academic standards.

The minimum passing grade in all courses taken at the University is “D-.” At the conclusion of each semester of study, students are expected to have a cumulative grade point average of at least 2.00, unless a higher grade point average is specified by their program. For the purposes of these academic regulations, “good academic standing” shall be defined as maintenance of a cumulative grade point average of at least 2.00 and not more than one failing grade (“F”) in the most recent semester, irrespective of cumulative grade point average.

To progress into advanced or professional coursework, students must have completed and passed all required courses. Depending on curriculum, this may be first-, second-, or third-year courses. Students also must have achieved at least the minimum cumulative grade point average required by their major.

All students must achieve a minimum cumulative grade point average of 2.00 by the end of the spring semester of their second year, unless a higher standard is specified by their program (see specific requirements in the University Catalog). The minimum cumulative grade point average must be achieved by the end of the spring semester of the second year. A second-year student who has achieved the minimum cumulative grade point average as of the end of the spring semester but who has not completed or has failed a required course must satisfactorily complete the required course by the end of Summer Session 2 of the same year with the minimum cumulative grade point average or above, in order to progress into the third year of a curriculum. Students in the Doctor of Pharmacy program must complete all required first- and second-year courses by the end of the spring semester of the second year.

The academic records of all second-year students are evaluated by the corresponding program director/department chairperson and the college dean responsible for their degree program. Those students who do not meet the criteria for progression into the third year (fourth year for Doctor of Physical Therapy students) of the curriculum will be referred to the appropriate faculty college council.

The faculty college council may:

  • Drop the student from the University rolls; or
  • Provide the student an opportunity to attain the required grade point average within a maximum of two additional semesters while assigned a full course load, including reassignment to courses in which a minimum final grade of “C” was not achieved (subject to policy on “Repetition of a Course/Grade Replacement”)

Academic Probation

For students in Catalog Years 2008 and earlier

The college deans will review the scholastic progress of all students at the end of each semester. Students who have not achieved the required minimum cumulative grade point average of 2.00, or who have received a failing grade (“F”) in two or more courses in the most recent semester, will be placed on academic probation.

Students in majors other than the Doctor of Pharmacy program who do not achieve the course grades or cumulative grade point average necessary to qualify for good academic standing may, at the option of the faculty, be granted a second consecutive semester of probation or a second or third nonconsecutive semester of probation in which to meet the required academic standards.

No student will be permitted more than two consecutive or three nonconsecutive semesters of academic probation. (See Dropped from the Rolls policy for further details.)

Students on academic probation are required to meet with their academic advisor to develop and complete an Academic Improvement Plan (AIP). Students are required to develop this plan in consultation with their academic advisor and comply with the Academic Improvement Policy. Please see the  Academic Improvement Policy below for further details.

For students in Catalog Years 2009 and later

The college deans will review the scholastic progress of all students at the end of each semester. Students, whether full-time or part-time, who have not achieved the required minimum cumulative grade point average of 2.00, or who have received a failing grade (“F”) in two or more courses in the most recent semester (whether full-time or part-time), will be placed on academic probation. A semester is a 15-week unit of instruction and assessment.

Students on academic probation are required to meet with their academic advisor to develop and complete an Academic Improvement Plan (AIP). Students are required to develop this plan in consultation with their academic advisor and comply with the Academic Improvement Policy. Please see the  Academic Improvement Policy below for further details.

Academic Improvement Policy

Students who are not performing at a level of achievement that is consistent with success in their academic program at the end of a semester are placed on academic probation (see Academic Probation). Students placed on academic probation will complete an Academic Improvement Plan (AIP). The AIP is designed to help students increase their academic performance to achieve their academic goals.

  • Students on academic probation are required to meet with their academic advisor. Students are expected to develop their AIP in consultation with their academic advisor who must sign-off on their plan. Students will be required to communicate with their academic advisor throughout the semester regarding the progress they are making with their personalized plan.
  • Students are expected to implement their AIP immediately after earning academic probation. Students on academic probation after the fall 2012 semester must meet with their advisor no later than the end of the second week of classes of the spring 2013 semester. Students earning an academic probation during the spring 2013 semester are required to develop their AIP over the summer and must obtain their advisor’s approval prior to June 15th.

It is the student’s responsibility to schedule and attend any meetings, workshops, tutoring, etc., associated with the development and implementation of this plan. The AIP includes utilizing resources in the Division of Student Affairs (Academic Advising, Academic Support Services, Tutoring, Counseling, Career Counseling, etc) and other appropriate resources (e.g. their instructors, the Writing Center, etc).

Students who do not complete and follow through with their AIP will have a dean’s hold placed on their record preventing further registration activity until they meet with their academic dean and/or a dean of students. Students who do not develop or implement their AIP and earn a second academic probation may be administratively withdrawn from the University.

Student Comments and Complaints

Doctor of Pharmacy Program

 The Accreditation Council for Pharmacy Education (ACPE) requires that colleges of pharmacy respond to any written complaints by pharmacy students relating to adherence to the standards and policies and procedures of ACPE. Students should submit a written comment or complaint to the Office of the Dean of Pharmacy (GH-216). All comments or complaints will be evaluated and a written response will be provided. Students are also encouraged to visit the ACPE web site at www.acpe-accredit.org.

Doctor of Physical Therapy Program

Doctor of Physical Therapy students have the right to lodge a formal complaint to the Commission on Accreditation in Physical Therapy Education (CAPTE) if the University of the Sciences Physical Therapy Program is not in compliance with one or more of the evaluative criteria set forth by CAPTE.
Students need to identify the specific evaluative criteria that they feel is not being met by the University’s Department of Physical Therapy. In order for CAPTE to consider the complaint to be bona fide, the student MUST have exhausted all of the avenues for redress at the institution. The full policy on complaints to CAPTE can be found in the Department of Physical Therapy Policy and Procedure Manual. Students may also find information on filing CAPTE complaints on the University’s Physical Therapy website (http://www.usciences.edu/pt/) and through the American Physical Therapy Association (www.apta.org).

Graduate Professional Physician Assistant Program

The Graduate Professional Physician Assistant Program students have a right to lodge a formal complaint to the Accreditation Review Commission on Education for the Physician Assistant (ARC-PA) if the University of the Sciences Graduate Professional Physician Assistant Program is not in compliance with one or more of the evaluative criteria set forth by ARC-PA.

Students need to identify the specific evaluative criteria that they feel is not being met by the University’s Graduate Professional Physician Assistant Program. In order for ARC-PA to consider the complaint to be bona fide, the student MUST have exhausted all of the avenues for redress at the institution.

Residency and Length of Time to Complete Program of Study

In order to earn an undergraduate or first professional degree from University of the Sciences, a student must complete at least 30 in-residence credits at a University campus. At least half of these credits must be upper division courses required by the major (i.e., 300 level or above). In-residence credits are defined as credits for courses offered by the University’s academic departments or partnership institutions that can contribute to the student’s degree requirements.

University of the Sciences colleges and programs may impose additional residency and time-to-completion requirements. These policies are as follows:

Misher College of Arts and Sciences

In order to earn a degree from the Misher College of Arts and Sciences, a student must complete thirty (30) in-residence credits at a University campus. Fifteen (15) of the thirty in-residence credits must be at the 300 level or higher. In-residence credits are defined as credits for courses offered by the University for which a student receives credit and a grade that can contribute to the student’s calculated grade point average.

Philadelphia College of Pharmacy

Students enrolled in programs in Philadelphia College of Pharmacy have a maximum amount of time to complete the requirements necessary for graduation in their program of study. For bachelor’s degree programs, students have a maximum of six years from freshman entry into the University to complete all degree requirements. For the Doctor of Pharmacy program, students have a maximum of six years from entry into the first professional year (third year) to complete all degree requirements. If a student cannot complete the degree in the allotted time of six years, the student will be withdrawn from the program. This requirement is effective for all first-year students matriculating into the fall 2007 semester.

Health Science Program

All students enrolled in the BSHS program must fulfill a residency requirement of a minimum of two years (four full semesters) at University of the Sciences, including a minimum of one full semester as a BSHS major, in order to graduate. Students enrolled in integrated BSHS OT/PA/PT programs are exempt from this requirement.

All students enrolled in the BSHS program must complete a minimum of 30 credits at University of the Sciences in order to graduate. A minimum of 120 approved credits is required to earn a bachelor’s degree.

Occupational Therapy Program

Applications from other undergraduate majors or transfer students are welcome. The class level to which transfer students are assigned will depend on the prerequisites they have completed, but the minimum residency requirement is three years. All conditions regarding guaranteed admission into the professional curriculum also apply to transfer students admitted to the first or second year.

Satisfactory Academic Progress for Financial Aid

Students who receive financial aid while attending the University must maintain satisfactory academic progress (SAP) in order to continue to be eligible for financial aid funding. SAP is measured at the end of each academic year or its equivalent. This measure, and the rules of academic probation for financial aid, may be different from the rules of academic progress and probation imposed by individual academic departments. For financial aid purposes, a student maintains satisfactory academic progress if he/she:

  • Maintains at least a 2.00 cumulative grade point average for undergraduates, and at least a 2.50 cumulative grade point average for graduate students
  • Completes at least 75% of the total cumulative hours attempted
  • Does not exceed 150% of the normal number of credits needed to complete his/her academic program

A student who fails to meet SAP has the right to appeal and may be placed on financial aid probation for the next semester of enrollment and may continue to receive financial aid during that semester. At the end of the probationary semester, if the student has not raised his/her academic performance to meet the measures described above, all further disbursements of aid will be withhel.

Dean’s List

For students in Catalog Years 2008 and earlier

Following the close of each semester, the Dean’s List is posted, recognizing those full-time students who have achieved high scholastic distinction. Those named to the Dean’s List must have taken a full-time semester of coursework in that semester, completed and passed all courses with no grade below “C”, and attained a semester grade point average of 3.40 or above. Students receiving grades of PRG (Progress) at the conclusion of the semester will be eligible for retroactive assignment of Dean’s List upon course completion. Those students who prefer not to have their names posted should notify the office of the appropriate college dean.

Students on conduct probation are not eligible for the Dean’s List.

For students in Catalog Years 2009 and later
  • Following the close of each semester, the Dean’s List is posted, recognizing those students who have achieved high scholastic distinction. Those named to the Dean’s List must have taken a full-time semester of coursework in that semester, completed and passed all courses with no grade below “C”, and attained a semester grade point average of 3.40 or above. Students receiving grades of PRG (Progress) at the conclusion of the semester will be eligible for retroactive assignment of Dean’s List upon course completion. Those students who prefer not to have their names posted should notify the office of the appropriate college dean.
  • Students with written reprimand for an academic violation or any conduct probation or higher sanction are not eligible for the Dean’s List.

Writing Proficiency Examination

For students in Catalog Year 2008 and earlier

Passing the writing proficiency examination is a graduation requirement for all baccalaureate and first professional degree programs through Catalog Year 2008. Students who have completed a baccalaureate degree from an accredited US institution will be exempt from the writing proficiency exam. (The exemption in the preceding sentence for students with a baccalaureate degree will take effect for students entering University of the Sciences in summer 2007 or later.) The writing proficiency examination will be administered each semester and will be administered to all students during their second year.

The writing proficiency examination committee will be responsible for determining the content of the writing proficiency examination and for its administration and grading. The committee will act in accordance with the Guidelines for Content and Evaluation and with the advice and consent of the Dean of Misher College of Arts and Sciences, the Dean of Samson College of Health Sciences, the Dean of Philadelphia College of Pharmacy, and the Dean of Mayes College of Healthcare Business and Policy.

Students who do not pass the writing proficiency examination may take WR305 or another suitable course used for additional instruction. Then they must retake a writing proficiency examination and pass in order to satisfy the graduation requirement.

Ultimately, all students enrolled through Catalog Year 2008 must pass the writing proficiency examination in order to graduate. Doctor of Pharmacy students admitted into graduating classes of 2008-2012 must complete this requirement to progress to the third professional year. Doctor of Pharmacy students admitted into the graduating classes of 2013 and 2014 must complete the writing proficiency exam prior to entering the second professional year.

Requirements for Graduation

To fulfill its obligation to the precepts of higher education, University of the Sciences has established standards of achievement that must be met before any student is recommended for graduation by the faculty. Every person upon whom a degree shall be conferred must be of good moral character, must have successfully completed the assigned curriculum, must have paid all University financial obligations, and must have met the specific graduation requirements pertaining to the degree to be conferred.
A student must complete all graduation requirements by:

  • The end of the fall, spring, or summer term, or
  • The first day of the month of July or November

Any student not meeting these deadlines will be delayed until the next graduation date.

To qualify for an earned degree, students must:

  • Fulfill all of the requirements of the respective curriculum, including achieving at least the minimum academic requirements and passing all proficiencies required by the University and the major
  • Be in good standing (i.e., not on academic, program, or conduct probation at the conclusion of the final semester of enrollment)
  • Satisfy all outstanding financial obligations to the University
  • File a Petition for Graduation at the start of the final semester of matriculation; to participate in the May Commencement Ceremony, the Petition for Graduation must be submitted by the end of the drop/add period of the spring semester
  • Complete an official check-out of all laboratories, and return or replace all laboratory equipment and all materials borrowed from the University library
  • Complete an exit interview with the Financial Aid Office (applies only to students awarded Health Professions Loans, Perkins Loans, Stafford Loans, HEAL Loans, and Institutional Loans)
  • Participate in commencement rehearsal and the commencement ceremony unless excused by their college dean

Only those students who have fulfilled all requirements for graduation by the end of the spring semester (last day of final exams) will be permitted to participate in the commencement ceremony.

Bachelor Degrees for Students in Professional Programs

Effective with first-year (U1) students entering University of the Sciences in the fall 2008 (Catalog Year 2008), all students in professional programs (Doctor of Pharmacy, Doctor of Physical Therapy, Doctor of Occupational Therapy, and Master of Occupational Therapy) will be granted a bachelor’s degree upon successful completion of the work in the first four years of their curriculum. All of these curricula must satisfy the minimum requirements for a degree, including completion of the General Education requirements. This means that starting in May 2012 all students in the Doctor of Pharmacy, Doctor of Physical Therapy, Doctor of Occupational Therapy, and Master of Occupational Therapy programs will, upon satisfactory completion of requirements, be granted a bachelor’s degree “in transit” to the eventual professional degree in their program of study.

Students in the fall 2008 entering cohort (Catalog Year 2008) who complete all requirements for a bachelor level degree may be granted that degree and terminate their enrollment even if they are unsuccessful in completing the requirements for the professional degree.

Pharmacy Prior to Fall 2008 Catalog Year

Currently enrolled students in the Doctor of Pharmacy program who entered prior to fall 2008 are not eligible for the bachelor-level degree. However, if they find themselves ineligible to continue in the pharmacy program, or choose not to continue to graduation in the program, they may apply for a Change of Major (COM) to the Bachelor of Science in pharmaceutical and healthcare studies program or another bachelor level program at the University. This option is only available to students who end their enrollment in the Doctor of Pharmacy program. Approval to enroll in a bachelor-level program will be based on criteria of that program in place at the time the student applies for the COM.


Physical Therapy and Occupational Therapy
Prior to Fall 2008 Catalog Year

Currently enrolled students in the Doctor of Physical Therapy and Master of Occupational Therapy programs who entered prior to fall 2008 are eligible to be granted the BSHS degree according to existing practice. This means that the BSHS is granted simultaneously with the professional degree upon successful completion of requirements for the professional degree, which include all requirements for the BSHS. A small number of students who complete all the requirements for the BSHS degree, but are unsuccessful in completing the professional degree requirements, may be granted the BSHS as a free-standing terminal degree once they complete the BSHS requirements.

Graduation Honors

Students who have achieved outstanding academic records at the University may graduate with one of the following honors. The honors designations listed below are based on total quality points and credits earned and on the student’s attaining the following minimum cumulative grade point average:

Cum Laude — grade point average of 3.40
Magna Cum Laude — grade point average of 3.60
Summa Cum Laude — grade point average of 3.80

Once awarded, these graduation honors become a permanent part of the student’s record.

Separation from the University

University of the Sciences and its faculty reserve the right to dismiss at any time any student who is deemed undesirable, either on the grounds of conduct or of academic standing, and in this matter the faculty shall be the sole judge.

Dropped from the Rolls

For students in Catalog Years 2008 and earlier

A student who has not attained good academic standing after completion of two consecutive or three nonconsecutive probationary semesters will be dropped from the rolls.

A student who fails any course twice will be dropped from the rolls. This regulation applies whether the course is taken in regular sessions or in summer school, at this University or at another institution.

A student who is dropped from the rolls is not eligible to attend any courses at this University. (Refer to sections on Readmission to the University and Fresh Start Readmission for readmission policies.)

A student who does not meet the criteria for progression into the third or professional year of the curriculum may be subject to being dropped from the rolls. (Refer to section on Academic Standards and Academic Progress)

Students who are dropped from programs for exceeding program probations will be dropped from the University rolls if they are not admitted to a program by the end of the drop/add period following the semester they were dropped from their program.

The college dean responsible for the student’s major will officially notify the student of this action and notify pertinent University offices of the change in status.

For students in Catalog Years 2009 and later

Students will be dropped from the rolls if they:

Complete any three semesters, whether full-time or part-time, with an academic record resulting in academic probation.

Fail the same course twice; this regulation applies whether the course is taken in regular sessions or in summer school, whether at the University or at another institution

Students who do not meet the criteria for progression in their curriculum may be subject to being dropped from the rolls. (Refer to section on Academic Standards and Academic Progress)

Students who are dropped from programs for exceeding program probations will be dropped from the University rolls if they are not admitted to a program by the end of the drop/add period following the semester they were dropped from their program.

The college dean responsible for the student’s major will officially notify the student of this action and notify pertinent University offices of the change in status. A student who is dropped from the rolls is not eligible to attend any courses at the University. (Refer to sections on Readmission to the University and Fresh Start Readmission)

Leave of Absence

A student may apply to the college dean responsible for his or her degree program for a leave of absence. A leave of absence may be short term (no more than 10 business days) or for a longer duration.

Short-Term Leave of Absence Policy (No more than 10 business days)

In the event of an immediate and significant health or family emergency*, a student may request from his or her college dean a short-term leave of absence (SLOA). A short-term leave of absence is intended to provide the student an opportunity to address the issue and then resume his or her academic course of study. If the student cannot resume his/her studies after 10 business days, the student may apply for a leave of absence for a longer period of time.

*Examples of a significant health or family emergency include: accident, injury, or illness requiring hospitalization; or health and/or safety concern (i.e., risk to self or to others); or death of a parent, sibling, or significant other. A short-term leave of absence does not negate or preclude the administration of the conduct policy or the administrative withdrawal policy.

To request a short-term leave of absence, the student should first contact his/her college dean. The student may be asked to provide documentation to verify the circumstances. Upon approval of a short-term leave of absence, the college dean will notify the applicable chair, program director, course instructors, academic advisor, and the Division of Student Affairs. Upon return to the academic program, the student is responsible for working with the instructors to complete the course requirements as specified in the course syllabus.

Leave of Absence

A leave of absence (LOA) is intended for situations where the student is unable to complete the current semester and may be unable to attend the subsequent semester. Permitted reasons for a LOA include, but are not limited to: medical (see Medical Leave of Absence section below), personal or financial problems, or military service. Grounds for requesting a leave of absence may include documentable serious family or medical conditions or psychological conditions or other major life circumstances that may disrupt academic achievement. An authorized leave permits the student to return to the University at the designated time without the necessity of formal reapplication and admissions processing.

To request a Leave of Absence for other than medical or psychological reasons, the student should first contact his/her college dean. The student will be asked to provide documentation to verify the circumstances. Upon approval of a leave of absence, the college dean will notify the applicable chair, program director, course instructors, academic advisor, the Division of Student Affairs, and other pertinent University offices. The terms of the leave will be specified by the dean, but are usually a year or less in length. Extension of a LOA beyond one year must be approved by the college dean. A grade of “W” may be assigned by the dean to all registered coursework based on the effective date for the LOA. The instructor for each course will have 10 working days from receipt of notice to reassign a course grade if appropriate.

If a leave is granted, the student must report to the office of his/her college dean by the return date specified on the Leave of Absence form. The dean will then notify the pertinent University offices that the student has been placed on “active” status. If the student does not return by the return date specified on the Leave of Absence form, the student will be considered to have withdrawn from the University. The college dean will notify the student and the pertinent University offices of the change of status to “withdrawn.” Withdrawn status from the University will become effective on the first business day after the return date specified on the Leave of Absence form.

Leave of Absence for Medical Reasons

Requests for a Medical Leave of Absence (MLOA) are coordinated through the Dean of Students Office. Before a MLOA can be granted by the college dean’s office, the Dean of Students or his/her designee must recommend to the college dean’s office that the student be considered for such a leave. A MLOA is recommended when a student’s medical or psychological condition is deemed to significantly impair his/her ability to function successfully or safely in the academic environment. A medical leave of absence, if approved, may be granted for a semester or up to a one-year period. The student must return by the designated date to avoid the necessity of formal reapplication and admissions processing. Extension of a MLOA beyond one year must be approved by the college dean and Dean of Students.

To be considered for a medical leave of absence, the student must take the following steps.

  • Meet the criteria for consideration of a MLOA. The criteria include: a major mental or physical health issue that cannot be mitigated in a short period of time, such as an incident involving a major accident, injury, or significant illness requiring hospitalization or extended treatment, including the diagnosis of substance abuse or addiction. (See Substance Abuse Policy )
  • Meet with the Dean of Students or his/her designee to review the precipitating concerns.
  • Complete and return to the college dean’s office a signed Request for Leave of Absence form (available from the student’s college dean’s office).
  • The student must provide documentation from a licensed health professional. The documentation must be typed and submitted on official letterhead and must include the name, address, office telephone number, license number, and signature of the health professional. The documentation should specify the length of time needed for the leave and the reason for the leave. The documentation must be reviewed by the Dean of Students or his or her designee and the college dean. The Dean of Students will then forward a recommendation regarding the medical leave of absence to the college dean.
  • The college dean’s office will make the final determination if a MLOA can be granted and will notify the student in writing. The student may request to receive a verbal answer the same day the letter is sent to him or her.
  • The college dean’s office will also determine the status of the student’s current coursework and whether or not the student should be withdrawn from courses.

If a medical leave of absence is granted, the Dean of Students will monitor the treatment with the student and licensed health professional. The Dean of Students may require additional documentation including medical evaluation, treatment plans, and evidence of compliance with treatment.
Upon approval of a medical leave of absence, the college dean will notify the applicable chair, program director, course instructors, academic advisor, the Division of Student Affairs, and other pertinent University offices. A grade of “W” may be assigned by the dean to all registered coursework based on the effective date for the medical leave of absence. The instructor for each course will have 10 working days from receipt of notice to reassign a course grade if appropriate.

To return from a MLOA, the student must submit medical documentation to the Dean of Students from a licensed health professional regarding their health status and ability to return to their studies. After reviewing the medical documentation, the Dean of Students will notify the college dean whether the student is cleared to return to resume his or her academic course of study. If the student is cleared to return, he or she must report to the office of his or her college dean by the return date specified on the Leave of Absence form. The dean will then notify the pertinent University offices that the student has been placed on “active” status. If the student does not return by the return date specified on the Leave of Absence form, the student will be considered to have withdrawn from the University. The college dean will notify the student and the pertinent University offices of the change of status to “withdrawn.” Withdrawn status from the University will become effective on the first business day after the return date specified on the Leave of Absence form.

Involuntary Leave of Absence Policy

Introduction

University of the Sciences seeks to support the continued enrollment of all students; however, situations may arise where the University needs to place a member of the student community on an Involuntary Leave of Absence (ILOA). This policy is designed to maintain the health and safety of all campus community members. In most situations where a student’s medical, psychiatric, or psychological condition poses a threat to themselves or to others, the student will be highly encouraged by the Dean of Students to voluntarily accept a Short-term Leave of Absence (SLOA) or Medical Leave of Absence (MLOA). If the student does not take such a voluntary leave, the ILOA process may commence.

If a student has taken actions that either threaten the health or safety of himself or herself, or others, or is creating a substantial disruption to the educational environment, the Dean of Students, acting on behalf of the University, may initiate the ILOA process as set forth below. The threats may include, but certainly are not limited to, acute danger/loss of life, inability to independently manage daily tasks, or inability to cooperate with necessary support services.

Process

If information is made available from one or more University employees, students, or family members regarding a student who is a threat to self, others, or creates a substantial disruption of the educational environment, the Dean of Students may gather information to determine whether an ILOA is appropriate and or required.

As part of this process, the Dean of Students may ask the student who may receive the ILOA to meet with the Dean of Students for the purpose of evaluating the veracity of the information received. If, however, an ILOA is initiated without a meeting between the student and the Dean of Students, the student can request a meeting with the Dean of Students to discuss the following three topics, only as related to the ILOA being proposed:

  • Reliability of the information received;
  • Whether the behavior poses a danger causing substantial or serious harm to the student or others; and/or
  • The requirements the student must complete prior to being cleared to return to campus by the Dean of Students.

This information will be utilized by the Dean of Students to determine whether an ILOA is appropriate.

If the decision is made to place the student on an ILOA, the student may be subjected to actions including, but not limited to, a temporary barring from campus; a temporary removal from University housing; a temporary suspension of class attendance or experiential learning; a temporary suspension of participating in any campus or off-campus University activities; and/or completion of a mental health, substance abuse, or other necessary evaluation conducted by an appropriate off-campus licensed health provider. Such determination will be provided to the student in writing within two days of the student’s first day on an ILOA.

Once the ILOA is put into place, the Dean of Students will communicate the existence of the ILOA (however, not the details related to the ILOA) to the student’s academic dean, who will notify the applicable chair, program director, course instructors, academic advisor, Division of Student Affairs, and other pertinent University offices.

If the duration of the ILOA lasts longer than the 10 business days allowed through the short-term leave of absence policy, the ILOA will be put in place for at least the remainder of the semester. If the ILOA extends through the semester, a grade of “W” may be assigned by the academic dean to all of the student’s registered coursework based on the effective date for the ILOA. The instructor for each course will have 10 working days from receipt of notice to reassign a course grade if appropriate. The ability to progress in the curriculum of the major may be affected by the duration of the leave.
Faculty, staff, or students who have concerns or questions regarding the policy should contact the office of the Dean of Students. Students who are placed on an ILOA will have the opportunity to meet with the appropriate representative from the office of the Dean of Students to discuss the leave.

Appeals

The student may appeal the involuntary leave decision by filing an appeal with the Assistant Vice President of Student Affairs. While the decision is being appealed, the ILOA remains in effect and conditions set by the Dean of Students are enforced. The appeal must be filed within 5 business days of the written notification from the Office of the Dean of Students mandating the involuntary leave. The written appeal should include the following information:

  • Basis for appeal
  • Information regarding steps taken by responding student to mitigate the identified risks or disruptions that triggered the involuntary leave
  • Documentation substantiating basis for appeal

The Assistant Vice President of Student Affairs will deliver a written response to the student within 3 business days of receipt of the student’s written appeal. This step completes the appeal process, and decisions of the Assistant Vice President of Student Affairs are final.

Return from ILOA

Return from ILOA will be based upon the fulfillment of all conditions set forth in the written notification of the ILOA including, but not limited to, completion of the third party clinical evaluation. The Dean of Students, in collaboration with Student Health and Counseling, will determine if the requirements of an ILOA have been fulfilled and the termination of the ILOA is appropriate. Once the ILOA has ended, the student must meet with his/her academic dean or designee to discuss academic progress and course enrollment. In certain circumstances, the Dean of Students may place conditions upon the student’s continued enrollment. Failure to comply with these requirements may result in the student being placed on another ILOA or being administratively withdrawn from the University. The decision for administrative withdrawal will be made by the Dean of Students in consultation with the student’s academic dean and the Assistant Vice President of Student Affairs.

Confidentiality

All documents and records related to ILOAs will be maintained in accordance with the University’s adherence to FERPA (Family Educational Rights and Privacy Act), and access to information by University employees will be strictly limited.

Bereavement Policy

The University recognizes that students may suffer greatly from the loss of a loved one. Students suffering from bereavement should refer to the policies on Short-Term Leave of Absence, Leave of Absences, and Course Withdrawal for information on means to address this issue.

Advised to Withdraw

A student may be advised to withdraw either on the grounds of conduct or academic standing.

Voluntary Withdrawals from the University

An official withdrawal from the University must be authorized by the college dean responsible for the student’s degree program. The college deans’ offices are the only offices designated to accept withdrawals from the University. A student will be officially withdrawn from the University once the student contacts the office of the college dean responsible for the student’s degree program and provides notification of intent to withdraw either verbally or in writing. This notification must include the student’s name, current address, phone number, and student identification number or other acceptable information that establishes the identity of the student. The date the student notifies the dean’s office of his/her withdrawal from the University will be the official effective date of withdrawal. If a student cannot directly contact the dean’s office due to illness, accident, grievous personal loss, or other such circumstances beyond the student’s control, another individual, acting on the student’s behalf, can provide the notice of intent to withdraw – once the dean’s office verifies that the individual is authorized to act on the student’s behalf, the date of withdrawal is effective as of the date of the initial notification.

A student who contacts the dean’s office and only requests information on aspects of the withdrawal process, such as the potential consequences of the withdrawal, would not be considered to be withdrawn. However, if the student indicates that they are requesting this information because they will cease to attend the University, the student would be considered to have provided official notification of their withdrawal.

The dean’s office may request that the student submit the withdrawal request in writing, or have an interview with the dean, either in person or by phone, but this is strictly voluntary and not required for withdrawal. The student must not attend any academic function or classes after notifying the dean’s office that they are withdrawing from the University. The college dean will notify the student and the pertinent University offices of the withdrawal.

When a withdrawal from the University is authorized by the college dean, a “W” grade will be assigned for all courses in which the student is currently registered, unless the student withdraws during the drop/add period or after the conclusion of a term. The instructor for each course will be notified by the college dean of the student’s withdrawal and will have 10 working days from receipt of notice to reassign a course grade of “F” if appropriate.

Administrative Withdrawal

A student may be withdrawn from the University for major violations of University policy or for nonattendance. A typical reason for an administrative withdrawal includes noncompliance with University policy (e.g., nonpayment of debt or exceeding program time limits).

If a student who has ceased to attend the University did not begin the voluntary withdrawal process by contacting the college dean’s office responsible for the student’s degree program, the college dean will administratively withdraw the student. The date that the dean’s office learns of the student’s nonattendance will be the official effective date of withdrawal.

An administrative unit may initiate the administrative withdrawal action, but authority to withdraw a student for administrative reasons rests with the dean of the student’s college. The student will be informed in writing by the dean of the action to withdraw and the criteria for readmission. The college dean will also notify pertinent University offices.

Admission to an Academic Program after being Dropped from a Program

All matriculated students must be enrolled in an academic program (major). A student who is not enrolled in a degree-granting program must enroll in an undeclared program. The undeclared programs include Misher General Studies, Misher Pre-Professional Studies, and Undeclared Transitional.

There is no guarantee of admission to a particular program after a student has been dropped from his/her current program based on college or program academic standards. The faculty reserves the right to readmit a student to his/her previous program or to admit a student to a different program based on individual college and program policies, and in this matter the faculty shall be the sole judge.

A student who has been dropped from his/her program should follow the procedures for Changing Majors as outlined in the Student Handbook and University Catalog. Students in this situation should also refer to the individual college sections of the University Catalog to review the academic standards of specific programs and any program specific application deadlines.

Those students who wish to remain enrolled in the University, but are unsure of which specific major they wish to enter, should refer to the section of the Student Handbook or University Catalog that discusses Declaring a Major and the Undeclared Programs.

Implementation: Effective Fall 2012

Readmission to the University

There is no guarantee of readmission following a separation from the University. The faculty reserves the right to readmit a student, and in this matter the faculty shall be the sole judge.

Students who voluntarily withdrew from the University or were dropped from the rolls of the University may file an application for consideration of readmission with the dean of the college in which they seek to re-enroll. To be considered for readmission, applications must be submitted by the following dates: no later than April 15 for the fall semester, no later than October 15 for the spring semester, and no later than February 15 for the summer session for those programs that accept summer admission. Application for readmission to the Doctor of Pharmacy program and the Philadelphia College of Pharmacy baccalaureate degree programs must be received by April 1 (all programs) for the fall semester and October 15 (all programs except pharmacy) for the spring semester.

Students who were dropped from the rolls of the University for either three semesters with a cumulative grade point average less than 2.00 or conduct expulsion will not be granted readmission for at least one calendar year from the date of separation from the University. Students who were dropped from the rolls of the University for failing the same course twice may immediately apply for readmission to a program in the University.

The application for readmission must provide evidence of the student’s ability to complete his/her degree program. The application must be accompanied by any official transcripts of all course(s) taken at other accredited colleges or universities during the period of separation from University of the Sciences.

Readmission of Military Service Members

In accordance with the federal Higher Education Opportunity Act, students who leave the University to perform military service will be readmitted with their previous academic status intact, for an absence of up to five years in length. Students must provide advance notice of their intent to perform military service and must also provide notification of intent to re-enroll. This readmission policy, as well as the requirements for advance notice and notification to re-enroll, is subject to exceptions as noted in the law.

Fresh Start Readmission

A student may apply for readmission under the Fresh Start policy under the following circumstances: 1) the student has left the University after failing to achieve good academic standing, and 2) the student will have been absent from the University for at least one year between the date of withdrawal and the start date of the semester for which readmission is sought.

If a student is readmitted under the Fresh Start policy, his/her transcript will note all courses taken and grades earned at University of the Sciences prior to readmission. However, grades previously earned will not contribute to the current grade point average calculations, and courses previously taken will not be accepted toward fulfillment of the student’s current degree requirements.

Acceptance of transfer credits from other institutions will be granted in accordance with current University policy.

After Fresh Start readmission, the student must comply with all current academic regulations required by the University and his/her degree program. No student will be readmitted under this policy more than one time. Once a student is re-enrolled under the Fresh Start policy, the decision to treat the academic record as described above is irrevocable.

Students will be informed of the Fresh Start policy upon exiting the University and upon application for readmission in accordance with current University policy.

The final decision regarding readmission, including readmission under this Fresh Start policy, rests with the University’s faculty. The possible effect of the Fresh Start policy will be only one of the factors used in considering application for readmission.