The page uses Browser Access Keys to help with keyboard navigation. Click to learn moreSkip to Navigation

Different browsers use different keystrokes to activate accesskey shortcuts. Please reference the following list to use access keys on your system.

Alt and the accesskey, for Internet Explorer on Windows
Shift and Alt and the accesskey, for Firefox on Windows
Shift and Esc and the accesskey, for Windows or Mac
Ctrl and the accesskey, for the following browsers on a Mac: Internet Explorer 5.2, Safari 1.2, Firefox, Mozilla, Netscape 6+.

We use the following access keys on our gateway

n Skip to Navigation
k Accesskeys description
h Help
    University of the Sciences in Philadelphia
   
 
  Sep 25, 2017
 
 
    
2009-2010 University Catalog [ARCHIVED CATALOG]

Separation from the University


Click on a link to be taken to the entry below.

 

 


University of the Sciences in Philadelphia and its faculty reserve the right to dismiss at any time any student who is deemed undesirable, either on the grounds of conduct or of academic standing, and in this matter the faculty shall be the sole judge.

Dropped from the Rolls

  ^ TOP

A student who has not attained good academic standing after completion of two consecutive or three nonconsecutive probationary semesters will be dropped from the rolls.

A student who fails any course twice will be dropped from the rolls. This regulation applies whether the course is taken in regular sessions or in summer school, at this University or at another institution.

A student who is dropped from the rolls is not eligible to attend any courses at this University. (Refer to sections on Readmission to the University and Fresh Start Readmission for readmission policies.)

A student who does not meet the criteria for progression into the third or professional year of the curriculum may be subject to being dropped from the rolls (refer to section on Academic Progress).

Students who are dropped from programs for exceeding program probations will be dropped from the University rolls if they are not admitted to a program by the end of the drop/add period following the semester they were dropped from their program.

The college dean responsible for the student’s major will officially notify the student of this action and notify pertinent University offices of the change in status.

For first-year (U1) students entering fall 2009 and later years (Catalog Years 2009 and later):

Students will be dropped from the rolls if they:

  • Complete any 3 semesters, whether full-time or part-time, with a cumulative grade point average less than 2.00. 
  • Fail the same course twice. This regulation applies whether the course is taken in regular sessions or in summer school, whether at the University or at another institution.

Students who do not meet the criteria for progression in their curriculum may be subject to being dropped from the rolls (refer to section on Academic Standards and Academic Progress).

Students who are dropped from programs for exceeding program probations will be dropped from the University rolls if they are not admitted to a program by the end of the drop/add period following the semester they were dropped from their program.

The college dean responsible for the student’s major will officially notify the student of this action and notify pertinent University offices of the change in status.  A student who is dropped from the rolls is not eligible to attend any courses at the University. (Refer to sections on Readmission to the University and Fresh Start Readmission for readmission policies.)

Leave of Absence

  ^ TOP

A student may apply to the college dean responsible for his/her degree program for a leave of absence (LOA). A LOA may be Short-Term (no more than 10 business days) or for a longer duration. 

Short-Term Leave of Absence Policy (No more than 10 business days)

In the event of an immediate and significant health or family emergency* a student may request from his/her college dean, a Short-Term Leave of Absence (Short term LOA). A Short-Term Leave of Absence is intended to provide the student an opportunity to address the issue and then resume his/her academic course of study. If the student cannot resume his/her studies after 10 business days, the student may apply for a LOA for a longer period of time.

 *Examples of a significant health or family emergency include accident, injury, or illness requiring hospitalization; or health and/or safety concern (i.e., risk to self or to others), or death of a parent, sibling, or significant other. A Short-Term LOA does not negate or preclude the administration of the conduct policy or the administrative withdrawal policy.

To request a Short-Term LOA, the student should first contact his/her college dean. The student may be asked to provide documentation to verify the circumstances. Upon approval of a Short-Term LOA, the college dean will notify the applicable chair, program director, course instructors, academic advisor, and Division of Student Affairs. Upon return to the academic program, the student is responsible for working with the instructors to complete the course requirements as specified in the course syllabus.

Leave of Absence

A Leave of Absence (LOA) is intended for situations where the student is unable to complete the current semester and may be unable to attend the subsequent semester. Permitted reasons for a LOA include, but are not limited to, medical (see Medical LOA section), personal or financial problems, or military service. Grounds for requesting a Leave of Absence may include serious documentable family or medical conditions or psychological conditions or other major life circumstances that may disrupt academic achievement. An authorized leave permits the student to return to the University at the designated time without the necessity of formal reapplication and admissions processing.

To request a Leave of Absence for other than medical or psychological reasons, the student should first contact his/her college dean. The student will be asked to provide documentation to verify the circumstances. Upon approval of a LOA, the college dean will notify the applicable chair, program director, course instructors, academic advisor, Division of Student Affairs, and other pertinent University offices. The terms of the leave will be specified by the dean, but are usually a year or less in length. Extension of a LOA beyond one year must be approved by the college dean. A grade of “W” may be assigned by the dean to all registered coursework based on the effective date for the LOA. The instructor for each course will have 10 working days from receipt of notice to reassign a course grade if appropriate.

If a leave is granted, the student must report to the office of his/her college dean by the return date specified on the Leave of Absence form. The dean will then notify the pertinent University offices that the student has been placed on “active” status. If the student does not return by the return date specified on the Leave of Absence form, the student will be considered to have withdrawn from the University. The college dean will notify the student and the pertinent University offices of the change of status to “withdrawn.” Withdrawn status from the University will become effective on the first business day after the return date specified on the Leave of Absence form.

LOA for Medical Reasons  (Medical LOA)

Requests for a Medical Leave of Absence are coordinated through the dean of students office. Before a Medical Leave of Absence (Medical LOA) can be granted by the college dean’s office, the dean of students or his/her designee must recommend to the college dean’s office that the student be considered for such a leave. A Medical LOA is recommended when a student’s medical or psychological condition is deemed to significantly impair his/her ability to function successfully or safely in the academic environment. A Medical LOA, if approved, may be granted for a semester or up to a one-year period. The student must return by the designated date to avoid the necessity of formal reapplication and admissions processing. Extension of a Medical LOA beyond one year must be approved by the college dean and dean of students. 

To be considered for a Medical LOA, the student must take the following steps:

  • Meet the criteria for consideration of a Medical LOA. The criteria include a major mental or physical health issue that cannot be mitigated in a short period of time, such as an incident involving a major accident, injury, or significant illness requiring hospitalization or extended treatment, including the diagnosis of substance abuse or addiction (see Student Handbook).
  • Meet with the dean of students or his/her designee to review the precipitating concerns.
  • Complete and return to the college dean’s office a signed Request for Leave of Absence form (available from the student’s college dean’s office).
  • The student must provide documentation from a licensed health professional. The documentation must be typed and submitted on official letterhead and must include the name, address, office telephone number, license number, and signature of the health professional. The documentation should specify the length of time needed for the leave and the reason for the leave. The documentation must be reviewed by the dean of students or his/her designee and the college dean. The dean of students will then forward a recommendation regarding the Medical LOA to the college dean.
  • The college dean’s office will make the final determination if a Medical LOA can be granted and will notify the student in writing. The student may request to receive a verbal answer the same day the letter is sent to him/her.
  • The college dean’s office will also determine the status of the student’s current coursework and whether or not the student should be withdrawn from courses.  

If a Medical LOA is granted, the dean of students will monitor the treatment with the student and licensed health professional. The dean of students may require additional documentation including medical evaluation, treatment plans, and evidence of compliance with treatment.

Upon approval of a Medical LOA, the college dean will notify the applicable chair, program director, course instructors, academic advisor, Division of Student Affairs, and other pertinent University offices. A grade of “W” may be assigned by the dean to all registered coursework based on the effective date for the Medical LOA. The instructor for each course will have 10 working days from receipt of notice to reassign a course grade if appropriate.

To return from a Medical LOA, the student must submit medical documentation to the dean of students from a licensed health professional regarding his/her health status and ability to return to his/her studies. After reviewing the medical documentation, the dean of students will notify the college dean whether the student is cleared to return to resume his/her academic course of study. If the student is cleared to return, he/she must report to the office of his/her college dean by the return date specified on the Leave of Absence form. The dean will then notify the pertinent University offices that the student has been placed on “active” status. If the student does not return by the return date specified on the Leave of Absence form, the student will be considered to have withdrawn from the University. The college dean will notify the student and the pertinent University offices of the change of status to “withdrawn.” Withdrawn status from the University will become effective on the first business day after the return date specified on the Leave of Absence form.

Bereavement Policy

  ^ TOP

The University recognizes that students may suffer greatly from the loss of a loved one. Students suffering from bereavement should refer to the policies on Short-Term Leave of Absence, Leave of Absences, and Course Withdrawal for information on means to address this issue.

Advised to Withdraw

  ^ TOP

A student may be advised to withdraw either on the grounds of conduct or academic standing.

Voluntary Withdrawals from the University

  ^ TOP

An official withdrawal from the University must be authorized by the college dean responsible for the student’s degree program. The college deans’ offices are the only offices designated to accept withdrawals from the University. A student will be officially withdrawn from the University once the student contacts the office of the college dean responsible for the student’s degree program and provides notification of intent to withdraw either verbally or in writing.  This notification must include the student’s name, current address, phone number, and student identification number or other acceptable information that establishes the identity of the student.  The date the student notifies the dean’s office of his/her withdrawal from the University will be the official effective date of withdrawal. If a student cannot directly contact the dean’s office due to illness, accident, grievous personal loss ,or other such circumstances beyond the student’s control, another individual, acting on the student’s behalf, can provide the notice of intent to withdraw. Once the dean’s office verifies that the individual is authorized to act on the student’s behalf, the date of withdrawal is effective as of the date of the initial notification.

A student who contacts the dean’s office and only requests information on aspects of the withdrawal process, such as the potential consequences of the withdrawal, would not be considered to be withdrawn. However, if the student indicates that he/she is requesting this information because he/she will cease to attend USP, the student would be considered to have provided official notification of his/her withdrawal.

The dean’s office may request that the student submits the withdrawal request in writing or has an interview with the dean, either in person or by phone, but this is strictly voluntary and not required for withdrawal. The student must not attend any academic function or classes after notifying the dean’s office that he/she is withdrawing from the University. The college dean will notify the student and the pertinent University offices of the withdrawal.

When a withdrawal from the University is authorized by the college dean, a “W” grade will be assigned for all courses in which the student is currently registered, unless the student withdraws during the drop/add period or after the conclusion of a term. The instructor for each course will be notified by the college dean of the student’s withdrawal and will have 10 working days from receipt of notice to reassign a course grade of “F” if appropriate.

Administrative Withdrawal

  ^ TOP

A student may be withdrawn from the University for major violations of University policy or for nonattendance. A typical reason for an administrative withdrawal includes noncompliance with University policy (e.g., nonpayment of debt or exceeding program time limits).
If a student who has ceased to attend the University did not begin the voluntary withdrawal process by contacting the college dean’s office responsible for the student’s degree program, the college dean will administratively withdraw the student. The date that the dean’s office learns of the student’s nonattendance will be the official effective date of withdrawal.

An administrative unit may initiate the administrative withdrawal action, but authority to withdraw a student for administrative reasons rests with the dean of the student’s college. The student will be informed in writing by the dean of the action to withdraw and the criteria for readmission. The college dean will also notify pertinent University offices.

Readmission to the University

  ^ TOP

There is no guarantee of readmission following a separation from the University. The faculty reserves the right to readmit a student, and in this matter the faculty shall be the sole judge.

Students who voluntarily withdrew or were dropped from the rolls of the University may file an application for consideration of readmission with the dean of the college in which they seek to reenroll. To be considered for readmission, applications must be submitted by the following dates: no later than April 15 for the fall semester, no later than October 15 for the spring semester, and no later than February 15 for the summer session for those programs that accept summer admission. Application for readmission to the entry-level Doctor of Pharmacy program and the Philadelphia College of Pharmacy baccalaureate degree programs must be received by April 1 (all programs) for the fall semester and October 15 (all programs except pharmacy) for the spring semester.

Students who were dropped from the rolls for either three semesters with a cumulative grade point average less than 2.00 or conduct expulsion will not be granted readmission for at least one calendar year from the date of separation from the University. Students who were dropped from the rolls for failing the same course twice may immediately apply for readmission to a program in the University. (Implementation of the preceding sentence will be phased in as follows: Students dropped from the rolls at the end of spring 2009 must wait until May 2010 for readmission; Students dropped from the rolls at the end of fall 2009 must wait until May 2010 for readmission. After the end of the spring 2010 semester the preceding sentence will be in full force.)

The application for readmission must provide evidence of the student’s ability to complete his/her degree program. The application must be accompanied by any official transcripts of all course(s) taken at other accredited colleges or universities during the period of separation from University of the Sciences in Philadelphia.

Readmission of Military Service Members

  ^ TOP

In accordance with the federal Higher Education Opportunity Act, students who leave the University to perform military service will be readmitted with their previous academic status intact, for an absence of up to five years in length. Students must provide advance notice of their intent to perform military service and must also provide notification of intent to reenroll. This readmission policy, as well as the requirements for advance notice and notification to reenroll, is subject to exceptions as noted in the law.

Fresh Start Readmission

  ^ TOP

A student may apply for readmission under the Fresh Start policy under the following circumstances: 1) the student has left the University after failing to achieve good academic standing, and 2) the student will have been absent from the University for at least one year between the date of withdrawal and the start date of the semester for which readmission is sought.

If a student is readmitted under the Fresh Start policy, his/her transcript will note all courses taken and grades earned at USP prior to readmission. However, grades previously earned will not contribute to the current GPA calculations and courses previously taken will not be accepted toward fulfillment of the student’s current degree requirements.

Acceptance of transfer credits from other institutions will be granted in accordance with current University policy.

After Fresh Start readmission, the student must comply with all current academic regulations required by the University and his/her degree program. No student will be readmitted under this policy more than one time. Once a student is reenrolled under the Fresh Start policy, the decision to treat the academic record as described above is irrevocable.

Students will be informed of the Fresh Start policy upon exiting the University and upon application for readmission in accordance with current University policy.

The final decision regarding readmission, including readmission under this Fresh Start policy, rests with the University’s faculty. The possible effect of the Fresh Start policy will be only one of the factors used in considering application for readmission.

 

  ^ TOP